SAM #090920261

FEMA Region 6 HVAC Upgrade: Flat Plate Heat Exchanger & Fan Box Rebuild

FEMA Region 6 in Denton, Texas is seeking contractors for a comprehensive HVAC upgrade project at the Federal Regional Center and Vehicle Storage Administration Building 1. - Government Buyer: - Department of Homeland Security, Federal Emergency Management Agency (FEMA), Region 6, Mission Support Division - Scope of Work: - Installation of a flat plate heat exchanger system (including pipework, valves, controls, pumps, sensors, strainers, insulation, and accessories) - Rebuild or replacement of 25 ceiling-mounted fan powered HVAC boxes (MFI, Intermittent fan unit series FPI, 277-volt motors) - Includes new high-efficiency motors, removal of pneumatic controllers, balancing dampers, cleaning, new foam box and damper seals - Integration with Metasys building automation system - Project planning, site visits, schedule development, and quality assurance - Removal and responsible disposal of old equipment and debris, recycling of metal waste - Final review, inspection, submission of as-built drawings, operation manuals, and preventive maintenance schedules - Notable Requirements: - Compliance with environmental and safety standards - One-year warranty on parts and labor post-acceptance - Contractors must be able to perform within a 150-mile radius of Denton, Texas - Set aside for SBA Certified Women-Owned Small Businesses - OEMs and Vendors: - MFI (manufacturer of fan powered HVAC boxes) - Metasys (building automation system by Johnson Controls) - Products/Services Requested: - Flat plate heat exchanger system (1 unit) - Fan powered HVAC boxes rebuild/replacement (25 units, MFI FPI series) - Installation, integration, demolition, disposal, testing, balancing, inspections, cleanup, and maintenance support

Description

FEMA Region 6 intends to issue a solicitation for the Roof & HVAC Replacement / FRC Flat Plate Heat Exchanger Install & VSAB-1 Fan Box Rebuild project at the Federal Regional Center located at 800 N. Loop 288, Denton, Texas 76209.

The project is anticipated to support HVAC requirements and improve energy efficiency at the Federal Regional Center and Vehicle Storage Administration Building 1. The anticipated work includes installation of a flat plate heat exchanger system, replacement or rebuilding of fan-powered HVAC boxes, installation of high-efficiency motors and controls, integration with the existing Metasys building automation system, utility coordination, demolition and removal of existing equipment, disposal of removed materials, testing, balancing, inspections, cleanup, and related maintenance, repair, and construction support necessary to complete the requirement.

The FRC portion of the work is anticipated to include installation of a new flat plate heat exchanger unit, including required pipework, valves, controls, temperature checkpoints, and related components. The VSAB 1 portion of the work is anticipated to include replacement or rebuilding and balancing of approximately 25 ceiling-mounted fan-powered HVAC boxes, including high-efficiency motors, controls, dampers, seals, cleaning, recalibration, and Metasys integration.

This requirement is anticipated to be set aside for eligible SBA Certified Women-Owned Small Business (WOSB) concerns under the Women-Owned Small Business Program.

Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas.

Site Visit

A site visit will be conducted as follows:

Date: Tuesday, September 8, 2026 Time: 10:00 a.m. Central Time Location: FEMA Region 6 Campus, Federal Regional Center Address: 800 N. Loop 288, Denton, TX 76209

Attendance at the site visit is not required but is strongly encouraged.

Offerors are requested to bring business cards to the site visit, if available.

All interested vendors that intend to attend the site visit should submit the following information to Contract Specialist Barbara Gonzalez no later than 7:00 a.m. Central Time on Tuesday, September 8, 2026:

Company name Primary point of contact name Phone number Names of all attendees who will represent the firm at the site visit

Site visit attendance information shall be sent to:

Barbara Gonzalez Contract Specialist barbara.gonzalez@fema.dhs.gov

Anticipated Solicitation Posting:

The full solicitation, including the Statement of Work, Statement of Objectives, specifications, drawings, applicable clauses, provisions, and submission instructions, is anticipated to be posted to SAM.gov. Interested vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

Tentative Offer Due Date:

Tentative offers will be due no later than:

Date: Wednesday, September 16, 2026 Time: 12:00 noon Central Time

Quotes or proposals shall be submitted in accordance with the instructions provided in the solicitation. Unless otherwise stated in the solicitation, submissions shall be emailed to:

Barbara Gonzalez Contract Specialist barbara.gonzalez@fema.dhs.gov

Neddra Tucker Contracting Officer neddra.tucker@fema.dhs.gov

Classification Information:

Set-Aside: SBA Certified Women-Owned Small Business Program Set-Aside FAR Reference: FAR 19.15 NAICS Code: 236220, Building Maintenance & Operations Product Service Code: J045, Maintenance, Repair, and Rebuilding of Equipment Place of Performance: Denton, TX 76209, United States

Evaluation Information:

The evaluation will be conducted in accordance with FAR 52.212-2 and the evaluation factors stated in the solicitation. Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas.

A site visit will be conducted on Tuesday, September 8, 2026, at 10:00 a.m. Central Time at FEMA Region 6 Campus, 800 N. Loop 288, Denton, TX 76209. Attendance at the site visit is not required but is strongly encouraged. Offerors are requested to bring business cards to the site visit, if available.

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