SAM #09092026

Roof and HVAC Replacement at FEMA Region 6 Federal Regional Center, Denton, TX

FEMA Region 6 is seeking SBA Certified Women-Owned Small Business contractors for a roof and HVAC replacement project at the Federal Regional Center in Denton, Texas. - Government Buyer: - Department of Homeland Security, Federal Emergency Management Agency (FEMA) Region 6, Mission Support Division, Federal Regional Center - OEMs and Vendors: - Notable OEMs specified for HVAC units: Trane, Lennox, York - Products/Services Requested: - Roof membrane and insulation replacement (approx. 3000 sq ft) - New PVC, TPO, or EPDM roof membrane with minimum 25-year warranty - Insulation achieving R-35 to R-38 - Commercial-grade HVAC units (2 units) - SEER rating of 18 or higher - Brands: Trane, Lennox, York - Integration with existing Metasys system - Removal and disposal of old roof and HVAC units, including refrigerant recovery per EPA standards - Design and engineering services certified by a licensed Professional Engineer (PE) - Testing, balancing, and operational verification of HVAC systems - Project management, oversight, and compliance with safety/environmental regulations - Unique/Notable Requirements: - Roof materials must carry a 25-year warranty - HVAC units must be commercial-grade, SEER 18+, and compatible with Metasys controls - Contractor must provide PE-certified design and HVAC sizing evaluation - Strict compliance with EPA refrigerant recovery and hazardous material handling - Work must be performed within a 45-day period from Notice to Proceed, with possible extension upon request - Contractors must operate within a 150-mile radius of Denton, TX - Set aside for SBA Certified Women-Owned Small Businesses

Description

Department of Homeland Security Federal Emergency Management Agency FEMA Region 6

FEMA Region 6 intends to issue a solicitation for the Roof & HVAC Replacement project at the Federal Regional Center located at 800 N. Loop 288, Denton, Texas 76209.

The project is anticipated to include roof replacement, HVAC replacement, and related building maintenance and operations support. Work may include demolition, removal and disposal of existing materials and equipment, installation of new roofing and HVAC systems or components, utility coordination, life safety coordination, cleanup, inspections, testing, and related maintenance, repair, and construction support necessary to complete the requirement.

This requirement is anticipated to be set aside for eligible SBA Certified Women-Owned Small Business (WOSB) concerns under the Women-Owned Small Business Program.

Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas.

Site Visit

A site visit will be conducted as follows:

Date: Wednesday, September 9, 2026 Time: 10:00 a.m. Central Time Location: FEMA Region 6 Campus, Federal Regional Center Address: 800 N. Loop 288, Denton, TX 76209

Attendance at the site visit is strongly recommended but not mandatory.

Offerors are requested to bring business cards to the site visit, if available.

All interested vendors that intend to attend the site visit should submit the following information to Contract Specialist Barbara Gonzalez no later than 9:00 a.m. CT on September 9, 2026. 

Company name Primary point of contact name Phone number Names of all attendees who will represent the firm at the site visit

Site visit attendance information shall be sent to:

Barbara Gonzalez Contract Specialist barbara.gonzalez@fema.dhs.gov

Anticipated Solicitation Posting

The full solicitation, including the Statement of Work, Statement of Objectives, specifications, drawings, applicable clauses, and submission instructions, is anticipated to be posted to SAM.gov. Interested vendors are responsible for monitoring SAM.gov for the solicitation and any amendments.

Tentative Offer Due Date

Tentative offers will be due no later than:

Date: Wednesday, September 16, 2026 Time: 12:00 noon Central Time

Quotes or proposals shall be submitted in accordance with the instructions provided in the solicitation. Unless otherwise stated in the solicitation, submissions shall be emailed to:

Barbara Gonzalez Contract Specialist barbara.gonzalez@fema.dhs.gov

Neddra Tucker Contracting Officer neddra.tucker@fema.dhs.gov

Classification Information:

Set-Aside: SBA Certified Women-Owned Small Business Program Set-Aside FAR Reference: FAR 19.15 Pre-Solicitation Notice Roof & HVAC Replacement

NAICS Code: 236220, Commercial and Institutional Building Construction / Building Maintenance & Operations Product Service Code: J045, Maintenance, Repair, and Rebuilding of Equipment Place of Performance: Denton, TX 76209, United States

The evaluation will be conducted in accordance with FAR 52.212-2 and the evaluation factors stated in the solicitation. Due to the mission-critical nature of this requirement and the need for timely response and completion of work, the Government requires the contractor to demonstrate the ability to perform within a 150-mile radius of Denton, Texas. A site visit will be conducted on Wednesday, September 9, 2026, at 10:00 a.m. Central Time at FEMA Region 6 Campus, 800 N. Loop 288, Denton, TX 76209. Attendance at the site visit is strongly recommended but not mandatory. Offerors are requested to bring business cards to the site visit, if available.

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