SAM #475671

Workday HCM SaaS Subscription Renewal for Brookhaven National Laboratory

Brookhaven National Laboratory, managed by Brookhaven Science Associates under the U.S. Department of Energy, is seeking quotes for the renewal of its Workday Human Capital Management (HCM) Software-as-a-Service (SaaS) subscription. - Government Buyer: - Brookhaven Science Associates (BSA), operating Brookhaven National Laboratory for the U.S. Department of Energy - Fiscal Division Building 400-D and Procurement & Property Management Division - OEMs and Vendors: - Workday, Inc. is the sole OEM referenced for the HCM SaaS platform - Products/Services Requested: - Renewal of Workday HCM SaaS subscription for Tenants 1 & 2 - Continuous licensing, system updates, patches, and enhancements - Supports approximately 3,000 employees across multiple HR modules - Two additional Workday implementation/test tenants for development and testing - Optional add-ons reserved for potential purchase: - Workday Extend (application development platform) - Workday Help (case management and employee support) - Workday Journeys (employee experience workflows) - Workday Success Plans (WSP) Accelerate Plus (enhanced technical support) - Unique or Notable Requirements: - Solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns - Offerors must be authorized Workday partners and demonstrate relevant experience - Firm fixed price contract; all pricing and product details to be provided in attachments - Subscription renewal supports ongoing HR operations and development/testing environments

Description

Hello –

Brookhaven Science Associates, LLC (BSA), operator of Brookhaven National Laboratory (BNL) under Prime Contract DE-SC0012704 with the U.S. Department of Energy (DOE), solicits your quote for the Workday Human Capital Management (HCM) Software-as-a-Service (SaaS) subscription renewal, including associated support and any optional modules, as outlined in the attached RFQ Document and DRAFT Purchase Order (Enclosure A).

This action is set aside exclusively for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. To be eligible for award, an Offeror must qualify as a small business under the NAICS code and size standard identified in the RFQ and meet the applicable requirements for representation as an SDVOSB.

QUOTE PACKAGE SHALL INCLUDE THE BELOW:

Price Quote:

The Offeror shall complete, sign, and return Enclosure C, Quotation Pricing Sheet. All pricing shall be quoted in U.S. Dollars, be all-inclusive, and remain valid for sixty (60) days. The Offeror shall provide information demonstrating that it meets all Technical Qualifiers identified in Section 3.1 of the RFQ.

Other Submittals:

Offerors shall provide their SAM Unique Entity ID (UEI) and ensure their Representations and Certifications and size status are current and accurate in SAM.gov.  Enclosure B, AMS Form 050 – Annual Representations and Certifications, is required only for Offerors that are not currently active and registered in SAM.gov. A current AMS Form 050 must be on file with BSA's Procurement and Property Management Division prior to award. The successful Offeror will be required to complete the Vendor ACH Authorization Form (Enclosure D) and W-9 Form (Enclosure E), if applicable.

CRITICAL DATES

Questions Due Date: Wednesday, September 9, 2026, at 4:00 PM EST Quote Due Date: Friday, September 18, 2026, at 4:00 PM EST

BSA anticipates making an award on or about October 30, 2026; however, this date is subject to change at BSA's discretion.

Quotations shall be submitted via email to the BSA Contractual Representative identified in the RFQ and shall include RFQ No. 475671 in the subject line. All questions concerning this RFQ must be submitted in writing by the Questions Due Date identified above.

BSA looks forward to your participation and quote.

Thank you,

Cassandra Smith

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