NYC Passport #85726B0065

Printed Election Supplies for New York City Board of Elections

This opportunity is for the supply of printed election materials to the New York City Board of Elections, managed by the Department of Citywide Administrative Services (DCAS). - Government Buyer: - Department of Citywide Administrative Services (DCAS), Division of Municipal Supply Services, Office of Citywide Procurement - Board of Elections is the end user - Products Requested: - Wide range of printed election supplies, including certificates, forms, cards, posters, labels, manuals, supply bags, privacy sleeves, stickers, and floor decals - Over 50 distinct line items, with quantities ranging from 40 to 50,000 units per item - Examples include: - Certificate to Inspectors to Fill Vacancies (40,000 units) - Book, Election Complaint (1,000 units) - Print, Brochure, Voter Guide (50,000 units) - Print, Folder, Affidavit Ballot Privacy Sleeve (20,000 units) - Coordinator Supply Bag Assembly (1,500 units per election) - Manuals (400 units, both black ink and 4-color versions) - Safe Distance Floor Decal (400 units) - OEMs and Vendors: - No specific OEMs or manufacturers are named; open to qualified commercial printing companies - Unique/Notable Requirements: - Strict compliance with recycled content standards for paper products - Prohibition of polystyrene foam products - Delivery required within 30 days of purchase orders; liquidated damages for late or incorrect deliveries - Detailed specifications for paper types, printing standards, and language requirements (multi-language materials) - Assembly and labeling of supply bags for poll sites, with site and language-specific contents - All bid submissions and documentation must be completed electronically via PASSPort portal - No exceptions to NYC Purchase Contract terms; strict adherence to bid protocols - Estimated contract value is approximately $6,900,000 - Contract period is five years, covering multiple election cycles

Description

The New York City Department of Citywide Administrative Services (DCAS) is issuing a Competitive Sealed Bid for Printed Election Supplies for the New York City Board of Elections. Bids must be submitted electronically using PASSPort. The solicitation includes the provision of printed election supplies with an estimated procurement value of $6,900,000. The contract is anticipated to start on November 28, 2026, and end on November 27, 2031. The bid opening will be held virtually via TEAMS.

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