Minnesota Supplier Systems #2000018656

Minnesota DNR seeks single occupancy lodging for up to 40 attendees in Brainerd or Baxter area

The Minnesota Department of Natural Resources (DNR) is seeking bids for single occupancy lodging accommodations for up to 40 attendees in the Brainerd or Baxter area. - Government Buyer: - State of Minnesota Department of Natural Resources (DNR) - Contact: Denise M. Katchmark - Vendors/OEMs: - No specific OEMs or vendors are named; this is a service procurement for lodging facilities. - Products/Services Requested: - Single occupancy lodging for three nights: - 30 rooms for September 21 - 40 rooms for September 22 - 40 rooms for September 23 - Lodging must include all pricing, taxes, and fees - Facility must be clean, well maintained, ADA compliant, and located in Brainerd or Baxter, MN - Room block management, check-in/out logistics, and adherence to health and safety codes required - State pays for lodging rooms only (excludes incidental charges) - Unique/Notable Requirements: - No minimum number of rooms or meals guaranteed - Pricing must be all-inclusive - Facility inspection and health inspection reports may be requested - Preference points for Minnesota-based small businesses owned by minorities, women, veterans, or those with substantial physical disabilities - Compliance with pandemic guidelines and itemized billing required - Bids must be submitted electronically via the Supplier Portal; no email or paper submissions accepted - Period of Performance: - Lodging services required for three nights, with contract term spanning from early September to early December to cover event dates and post-event obligations

Description

The State of Minnesota Department of Natural Resources (DNR) is soliciting bids for single occupancy lodging for up to 40 attendees in the Brainerd or Baxter area of Minnesota for the dates September 21-24, 2026. The solicitation requires submission of bids through the Supplier Portal by September 4, 2026, at 2:00 PM CDT. The contract term is anticipated to begin on September 21, 2026, and end on December 1, 2026. The solicitation includes detailed specifications in the attached sample contract, specifically in Exhibit C and Exhibit C Supplement 1.

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