SAM #1333MF26Q0106

NOAA Galveston Fire Sprinkler System Inspection and Maintenance Solicitation

NOAA's Southeast Fisheries Science Center in Galveston, TX is seeking a contractor for comprehensive fire sprinkler system services. - Government Buyer: - Department of Commerce, NOAA, National Marine Fisheries Service (NMFS), Southeast Fisheries Science Center, Galveston Laboratory - Scope of Work: - Inspection, testing, assessment, maintenance, monitoring, and corrective repairs for automatic fire sprinkler systems in Buildings 302 and 306 - Services required annually for a base year plus four option years - Internal obstruction investigation and system flushing required in the final option year - Products/Services Requested: - All necessary equipment, labor, and materials to support fire sprinkler system maintenance - Visual inspections, internal pipe assessments (including video technology), monitoring verification, deficiency corrections, and system flushing - Notable Requirements: - Compliance with NFPA standards and local regulations - Highly recommended site visit prior to bidding - Monthly invoicing in arrears; annual firm-fixed-price billing - Set aside for small business concerns under NAICS code 541350 - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Period of Performance: - Base year plus four one-year option periods - Annual subscription with monthly invoicing

Description

COMBINED SYNOPSIS/SOLICITATION

NMFS SEFSC Galveston, TX Sprinkler System Monitoring and Maintenance

(i) Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. Solicitation number 1333MF26Q0106 is issued as a request for quotation (RFQ), for inspection, testing, assessment, maintenance, monitoring support, and corrective repairs for the automatic fire sprinkler systems located in Building 302 and Building 306 at the NOAA Southeast Fisheries Science Center in Galveston, TX. This acquisition is set-aside for small business concerns. The associated NAICS code is 541350. The small business size standard is 11.5M. The Government intends to award a low priced, technically acceptable, single award firm fixed-price purchase order on an all or none basis with payment terms of Net 30. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Line-Item List

CLIN 0001 Firm Fixed-Price (Base Year)Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide inspection, testing, assessment, maintenance, monitoring support, and corrective repairs for the automatic fire sprinkler systems located in Building 302 and Building 306 on the NMFS SEFSC Galveston campus in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2026 to 09/23/2027. CLIN 1001 Firm Fixed-Price (Option Year 1)Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide inspection, monitoring, deficiency corrections and repairs, and maintenance services for the automatic fire sprinkler systems located in Building 302 and Building 306 on the NMFS SEFSC Galveston campus in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2027 to 09/23/2028. CLIN 2001 Firm Fixed-Price (Option Year 2)Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide inspection, monitoring, deficiency corrections and repairs, and maintenance services for the automatic fire sprinkler systems located in Building 302 and Building 306 on the NMFS SEFSC Galveston campus in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2028 to 09/23/2029. CLIN 3001 Firm Fixed-Price (Option Year 3)Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide inspection, monitoring, deficiency corrections and repairs, and maintenance services for the automatic fire sprinkler systems located in Building 302 and Building 306 on the NMFS SEFSC Galveston campus in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2029 to 09/23/2030. CLIN 4001 Firm Fixed-Price (Option Year 4)Services, Non-Personal, to provide all equipment, labor, and materials (unless otherwise provided herein) necessary to provide inspection, monitoring, deficiency corrections and repairs, and maintenance services. This includes the internal obstruction investigation and system flushing in the final year for the automatic fire sprinkler systems located in Building 302 and Building 306 on the NMFS SEFSC Galveston campus in accordance with the Statement of Work. Estimated Period of Performance: 09/24/2030 to 09/23/2031.

(iii) Description of Requirements

See attached Statement of Work which applies to Base Year and all Option Years 1 – 4. INVOICES TO BE BILLED MONTHLY IN ARREARS VIA IPP. ANNUAL PRICING FOR EACH BASE AND OPTION YEAR. QUOTE PRICING MAY BE PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(iv) Delivery and Acceptance

Period of performance shall be: Base Year: 12 months from Date of Award (DOA). Option Period 1: 12 months, dates to be determined after DOA is known. Option Period 2: 12 months, dates to be determined after DOA is known. Option Period 3: 12 months, dates to be determined after DOA is known. Option Period 4: 12 months, dates to be determined after DOA is known. Place of Performance: NOAA Galveston Laboratory4700 Avenue UGalveston, Texas 77551

(v) Solicitation Provisions

See the Request for Quote Form SF18 attachment in Section 5 Other Contract Terms and Conditions for applicable provisions. RFO 52.237-1 Site Visit (Apr 1984) (Deviation Jan 2026) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. A site visit is highly recommended but not required. Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Please contact Michael Cordova at michael.cordova@noaa.gov to set up a time to visit the site. All questions during the site visit should be submitted electronically to raynier.camerino@noaa.gov.

(vi) Contract Clauses

See the Request for Quote Form SF18 attachment in Section IX - Contract Clauses for applicable clauses.

(vii) Submission of Quotes

Quotes are required to be received in the contracting office no later than 5:00 PM EDT on 09/11/2026. All quotes must be submitted electronically via email to raynier.camerino@noaa.gov. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT.

(viii) Additional Information

Any other additional information required by 5.101(c). Per NOAA Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider those representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Instructions to Offerors - Commercial Products and Services

See RFO 52.212-1 (Sep 2023) (Deviation Jan 2026) for detailed instructions on submission, acceptance period, late submissions, discussions, debriefings, and other procedures. Additional instructions include: Email quotes to raynier.camerino@noaa.gov. Include signed copies of SF 18 and SF 30(s), your UEID/CAGE CODE, and responses to each listed item. Offeror shall provide at least one (1) past performance reference. Proposed prices will be evaluated for realism, completeness, and reasonableness.

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