SAM #140FS126Q0195

Comprehensive HVAC Maintenance Services for Ridgefield National Wildlife Refuge, WA

This opportunity seeks HVAC maintenance services for the U.S. Fish and Wildlife Service at Ridgefield National Wildlife Refuge, WA. - Government Buyer: - U.S. Fish and Wildlife Service (FWS), SAT Team 1 - Ridgefield National Wildlife Refuge, Washington - Scope of Work: - Comprehensive HVAC maintenance for Headquarters and Community Nature Center buildings - Services include biannual (years 1-2) and quarterly (years 3-5) maintenance visits - Tasks: cleaning coils, inspecting motors, fans, thermostats, compressors, wiring, heat exchangers, ignitors, condensate piping - Replacing belts and filters - Maintenance covers Fan Coil Units, VRF Heat Pumps, Ductless Split Heat Pump Systems, Energy Recovery Ventilators, and Electric Heaters - Contractor must provide all labor, equipment, materials, and submit detailed reports after each visit - All employees must be bonded; work performed during normal business hours - Contract Structure: - Firm-Fixed-Price contract - One-year base period with four one-year option periods (total up to five years) - Set aside for small businesses under NAICS 238220 - OEMs and Vendors: - No specific OEMs or equipment brands are named in the solicitation - Unique Requirements: - Contractor must have required licenses and certifications - Detailed maintenance and reporting requirements - All-inclusive service (personnel, tools, materials, transportation) - No specific products, part numbers, or OEMs are listed; focus is on recurring maintenance services

Description

Ridgefield NWR HVAC MaintenancePlease read the entire Request for Offers (RFO) and all attachments prior to submitting an offer.This is a Firm-Fixed-Price contract and a Total Small Business Set-Aside. All responsible small business sources may submit an offer, which will be considered by the Government. Award will be made to the responsible offeror whose offer represents the best overall value to the Government in accordance with the evaluation information included with this solicitation.This solicitation is for commercial services prepared in accordance with FAR Part 12. Solicitation number 140FS126Q0195 is for HVAC maintenance at Ridgefield National Wildlife Refuge, Washington. The applicable NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors, with a size standard of $19 million. The PSC is J045, Maintenance, Repair, and Rebuilding of Plumbing, Heating, and Waste Disposal Equipment.The requirement is for HVAC maintenance of the Headquarters and Community Nature Center at 28908 NW Main Avenue, Ridgefield, WA 98642, in accordance with the Statement of Work. The contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation, and other resources necessary to complete the work.Period of Performance: October 1, 2026 through September 30, 2027, with four one-year option periods through September 30, 2031.A site visit will be available on September 8, 2026. Attendance is optional but highly encouraged and must be coordinated in advance with Carissa Callison at 541-238-4536 or carissa_callison@fws.gov. The site visit will provide an opportunity to ask technical questions and verify information necessary to submit a firm-fixed-price offer.RFIs Due: September 4, 2026 at 1300 Central Time. Submit questions by email to Tanner_Frank@ios.doi.gov.Submit offers by email to Tanner_Frank@ios.doi.gov. The email subject line must contain "RFO 140FS126Q0195". Telephone offers will not be accepted.Offers Due: September 11, 2026 at 1300 Central Time.

View original listing