SAM #19SP5026Q0026

Office Furniture Replacement and Installation for U.S. Embassy Madrid Chancery Building

This opportunity from the U.S. Embassy Madrid (Department of State, OBO Facilities Management Division) seeks the supply, installation, and disposal of office furniture for the second floor of the Chancery building. - Government Buyer: - U.S. Department of State, OBO Facilities Management Division, U.S. Embassy Madrid - Facilities Maintenance Engineer office - Scope of Work: - Replacement of office furniture to improve operational efficiency and meet ergonomic/safety standards - Supply and installation of electrically powered sit-stand desks, storage cabinets, lateral files, meeting tables, guest seating, private office furniture, sofas, and round tables - Disassembly, removal, transportation, and disposal/recycling of existing furniture - Product Details: - Adjustable height desks with integrated electrical modifications and USB outlets - Storage cabinets, credenzas, mobile/fixed file pedestals with anti-rebound drawers - Segmented panels, computer holders, meeting tables (various sizes), sofas, and round tables - Modular kits for private offices with ergonomic features and wood veneer finishes - Quantities range from 1 to 39 units per item (e.g., 32 standing desks, 37 mobile pedestals, 39 computer holders) - Unique Requirements: - Furniture must comply with Department of State and OBO standards, ANSI/BIFMA certifications, and EU/Spanish safety codes - Electrical modifications for sit-stand desks and integrated power/telecom solutions - Security clearance badges required for contractor personnel - Pricing in euros; delivery within 90 days of award - OEMs and Vendors: - No specific OEMs or brands are named; open to qualified manufacturers meeting standards - Notable Competitors: - Likely competitors include global office furniture OEMs such as Steelcase, Herman Miller, Haworth, Knoll, and Teknion - Period of Performance: - Project starts within 5 days of Notice-to-Proceed - Manufacture and installation: 67 days (60 days manufacture, 7 days installation) - Removal/disposal: 3 days - All work completed within 90 days of contract award - Estimated Contract Value: - Based on scope and quantities, estimated range is $150,000 to $350,000 USD - Key Requirements: - Compliance with ergonomic, safety, and accessibility standards - Coordination with embassy staff for scheduling and security - Disposal/recycling per local regulations

Description

Solicitation Announcement: Replacement of Office Furniture in the second floor of  U.S.Embassy, Madrid, Spain

The U.S. Embassy in Madrid intends to issue a solicitation for the replacement of office furniture in the second floor of Chancery building. The project will include the purchase and installation of new office furniture—such as workstations, storage cabinets, and panels—as well as the possible disassembly, removal, and disposal of existing modular furniture.

Key Details:

Contract Type: The U.S. Government intends to award a firm-fixed-price contract to the lowest-priced, technically acceptable, responsible offeror. Award may be made based on initial offers without discussions. Performance Period: Details will be provided in the solicitation. Pre-Quotation Conference/Site Visit: A pre-quotation conference/site visit is planned; the date will be included in the solicitation.

Registration Requirements: Offerors must be registered and active in the System for Award Management (SAM) at http://www.sam.gov to be eligible for contract consideration. No documents or additional information will be available until the solicitation is issued.

Licensing Requirements: In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), all contractors must possess the necessary permits and licenses to conduct business in Spain. Proof of these permits must be included in the offer.

Submission Guidelines:

Electronic Responses: Quotes must be submitted electronically before the response deadline. Ensure email submissions do not exceed 30MB; if necessary, send multiple emails. Point of Contact: Direct all questions to madridgsoprocurement@state.gov. Questions via telephone will not be accepted.

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