City of Redlands PlanetBids #20260918JDB

City of Redlands Plan Scanning Services Solicitation

The City of Redlands Development Services Department is seeking qualified vendors to provide comprehensive plan scanning services for building plans. - Government Buyer: - City of Redlands Development Services Department - Scope of Services: - Scanning approximately 32,700 square feet of building plan pages, batched into five boxes - Document preparation including removal of staples, clips, fasteners, bindings, and repair of torn pages - Duplex scanning with correct orientation and readability up to the edge - Handling documents ranging from small receipts (1.5 x 3 inches) up to 11 x 17 inches - Delivery of scans in Laserfiche-compatible TIFF format - Minimum 300 DPI for letter size, 400 DPI for maps/plans - Creation of DVD masters and duplicates - Optical Character Recognition (OCR) with 99.5% accuracy on all documents - Metadata entry using pre-set Laserfiche templates - Return of originals in their original carriers and sequence - Secure storage of City documents and compliance with California laws - Detailed invoicing by department - Notable Vendors Mentioned: - Complete Paperless Solutions, LLC - Crisp Imaging - Geri's Screenprinting, LLC - Image Cube - Integrus, LLC - MetaSource, LLC - Unique Requirements: - Laserfiche compatibility for scanned files - High OCR accuracy (99.5%) - Secure document handling and storage - Metadata entry and indexing per City criteria - Return of physical documents in original order - No specific OEMs or part numbers are referenced, as this is a service procurement.

Description

The City of Redlands is seeking a qualified firm to provide plan scanning services. The scope includes scanning approximately 32,700 square feet of building plans, ensuring high-quality scans with correct orientation and readability. The vendor must handle document preparation such as removing staples and fixing torn pages, scan documents at specified DPI, create DVD masters with OCR, and return originals in their original sequence. The bid response can be submitted electronically or in paper format, and the project is open to all qualified vendors.

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