SAM #SP4704-26-Q-0037

Annual APC UPS Maintenance and Support Services for DCAA Data Center

This opportunity is for annual maintenance and support services for American Power Conversion (APC) UPS and cooling equipment at the Defense Contract Audit Agency (DCAA) data center in Millington, Tennessee. - Government Buyer: - Defense Contract Audit Agency (DCAA), Fort Belvoir, Virginia - OEM Highlight: - American Power Conversion (APC) - Vendors must: - Be authorized and experienced in APC UPS maintenance - Provide technical proposals (max 5 pages) and separate pricing for all contract years - Products/Services Requested: - Advantage Ultra Service Plan for InRow RD Half Rack 10kW UPS (Part Number: WADVULTRA-AX-15, Quantity: 1) - Advantage Ultra Service Plan for Symmetra PX 40kVA UPS and PDU (Part Number: WADVULTRA-PX-24, Quantity: 4) - Annual preventive maintenance, equipment testing, code updates, and repair/replacement as needed - Next-business-day on-site response - Notable Requirements: - Contract awarded on lowest price technically acceptable (LPTA) basis - Base year plus one option year - Service plans must cover both UPS and associated cooling equipment - Technical information is accessible: service plans are for specific APC models, with clear part numbers and quantities.

Description

Defense Contract Audit Agency (DCAA) has a requirement for the renewal of maintenance and support for American power conversion (APC) uninterruptible power supply (UPS) and cooling equipment at DCAA’s one data center located Millington, TN.  For annual preventive maintenance visits technicians must test the equipment to ensure all components are working properly, provide code updates, and repair/replace equipment as needed.

Please review the attached SOW for complete item details and CLIN structure.

This will be a single award contract for one base year and one option years as follows:

Base year: 09/14/2026 – 09/13/2027

Option year one: 09/14/2027 – 09/13/2028

Award will be made on the basis of lowest price technically acceptable (LPTA). To be considered technically acceptable, vendors must submit a technical quote showing that they have experience and are authorized to provide the required UPS maintenance services. Technical information is limited to five pages using Times New Roman font no smaller than 12pt.

Technical information must be submitted separately from pricing. Pricing must be submitted using Excel with the workbook unlocked with all formulas intact.  Offerors must provide pricing for ALL years.

Questions must be submitted via email to the contracting officer by 3pm EST, September 2nd, 2026. Quotes must be submitted via email to the contracting officer by 3pm EST, September 8th, 2026. It is the vendor's responsibility to confirm quote receipt.

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