New Mexico General Services Department State Purchasing Division #70-C0025-26-CP344

San Juan County ERP SaaS Renewal: Tyler Technologies Munis System and Modules

San Juan County, New Mexico, is renewing its SaaS contract for the Tyler Technologies Munis ERP system, ensuring continuity of its enterprise resource planning platform. - Government Buyer: - San Juan County, Central Purchasing office, Department CEO - OEM Highlight: - Tyler Technologies is the sole manufacturer and provider of the Munis ERP system - Vendors: - Tyler Technologies - Products/Services Requested: - Comprehensive suite of Munis ERP software modules, including: - Inventory - Talent Management - Recruiting - Purchase Orders - Requisitions - BMI Asset Track Interface - Employee Expense Reimbursement - Accounting/GL/BG/AP - Risk Management - Work Orders, Fleet & Facilities Management - Content Manager Core Access - eProcurement - Content Manager Auto Indexing and Redaction (Core) - General Billing - Forms Processing Doc Origin Software - Project & Grant Accounting - Contract Management - Capital Assets - Time & Attendance Mobile Access (up to 1000 employees) - Enterprise Analytics and Reporting - Accounts Receivable - Priority Based Budgeting (subscription and service/support) - HR Management - BMI CollectIT Interface - Payroll with Employee Access Migration - Bid Management (subscription fees) - All modules requested in quantities of one each - Unique/Notable Requirements: - Sole source renewal due to proprietary nature of Munis ERP - Annual SaaS fee increases capped at 3% in subsequent years - Contract avoids costs and disruption associated with switching ERP vendors - Quarterly advance invoicing for SaaS fees - Modules cover financial, HR, content, analytics, and operational management - Estimated contract value: $396,143 annually, with a three-year renewal term and automatic one-year renewals thereafter

Description

This is a sole source procurement for the renewal of ERP software for all operations of San Juan County, New Mexico. The contract is with Tyler Technologies, the sole owner of the proprietary Munis ERP software used by the county since 2016. The contract covers maintenance and support services for a 12-month period starting July 1, 2026, and ending June 30, 2027. The total contract amount is approximately $509,299.44. The due date for responses or objections is September 10, 2026.

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