New Mexico General Services Department State Purchasing Division #70-M0087-26-CP351

Award for Sole Source Recreation and Parks Management Solution (Active Network)

This award recognizes the City of Santa Fe's selection of Active Network, LLC as the sole source provider for recreation and parks management solutions. - Government Buyer: - City of Santa Fe, Information Technology & Telecommunications Admin, ITT Department/Mouton Hall and Parks & Recreation Department - OEM/Vendor: - Active Network, LLC (sole OEM and vendor) - Products/Services Requested: - ACTIVENet SaaS subscription (core platform, Captivate, Connect modules) - Business Process Assessment (BPA) by Active Network experts - System configuration, training, and support for recreation and parks management - Integration services for financial interface with Tyler Munis ERP - Product Line Items: - ACTIVENet Software Subscription and Services (2-year subscription, includes BPA, training, integration) - Services Line Items: - Business Process Assessment (BPA) - Training Services for system administrators and end-users - Integration Services for Tyler Munis ERP - Unique/Notable Requirements: - Integration with City Active Directory - Robust reporting and compliance with government security standards - SaaS delivery model - Extension of ActiveNet platform to additional sites - Sole source justification based on operational, technical, and integration needs - Other vendors considered (CivicRec/CivicPlus, Xplor Recreation, Kaizen Labs) were found unsuitable due to data migration risks, loss of integration investments, and operational disruption. - Contract Value: $176,888 over two years - Period of Performance: Two-year term with annual subscription pricing and flexible termination (six months' notice)

Description

This is a sole source procurement by the City of Santa Fe to acquire services and subscriptions for the ITT Department/Mouton Hall and the Parks & Recreation Department. The contract is for professional services provided by Active Network, LLC, the sole vendor capable of meeting the City's specific operational and technical requirements. The contract duration is two years, starting on September 14, 2026, and ending on September 14, 2028, with a total amount of $176,888. The procurement aims to unify recreation and parks operations, modernize citizen-facing capabilities, improve operational efficiency, and complete critical financial integration.

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