Pasadena Opengov #2026-Informal-0494

Event Coordinator Services for ArtNight Pasadena Events

The City of Pasadena's Planning & Community Development Department is seeking an Event Coordinator to manage ArtNight Pasadena events for October 2026 and March 2027. - Government Buyer: - City of Pasadena, Planning & Community Development Department - OEMs and Vendors: - No specific OEMs or vendors are named in this solicitation - Products/Services Requested: - Event Coordinator services for ArtNight Pasadena - Responsibilities include: - Planning, development, and implementation of two large-scale public events - Coordination with event partners, securing permits, arranging transportation, staffing, marketing, and on-site execution - Supervision of contractors and volunteers - Unique or Notable Requirements: - Demonstrated experience with large-scale public events - Compliance with federal, state, and city regulations - Required insurance coverage - Submission of a letter of interest, summary of related experience, and completion of legal/technical forms as outlined in the solicitation - Ability to manage all aspects of event logistics and ensure successful execution of both events

Description

The City of Pasadena is seeking proposals for an Event Coordinator to oversee the development, implementation, and coordination of ArtNight Pasadena events scheduled for October 2026 and March 2027. The coordinator will manage all aspects including planning, permits, transportation, staffing, marketing, and event execution. The role requires experience with large-scale public events and the ability to supervise contractors and volunteers. Proposals must be submitted electronically by August 31, 2026.

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