Texas DIR/ESBD #NO.26-20

City of Huntsville Annual City-Wide Printing Services Solicitation

The City of Huntsville, Texas is seeking bids for a comprehensive annual city-wide printing services contract. - Government Buyer: - City of Huntsville, Purchasing Department - Scope of Printing Services: - Commercial printing for business cards, letterheads, envelopes, NCR forms, brochures, newsletters, covers, posters, and digital printing from ink jet plotters - Graphic design and pre-press services including color separations, proofing, composite film, stripping - Specialty services: variable data printing, custom die-cutting, foil stamping, embossing, large-format printing - Finishing, binding, and delivery - Product Details: - Business cards: 2-color with logo, glossy finish, gradient heading, options for single or double-sided printing, minimum order quantities - Letterheads: 8 x 11, 20# white (black or color ink), 2-color with logo, classic laid #24 or equivalent - Envelopes: #10 commodity paper, 2-color logo or black ink - NCR forms: 8 x 11, three-part, 2-color logo - Pricing requested per unit for various order sizes (less than 999, more than 1,000) - Specific color requirements: PMS 185 red and PMS 280 blue - Services: - Graphic design for print materials - Pre-press and specialty finishing - Notable Requirements: - Vendors must demonstrate a permanent place of business, adequate personnel and equipment, financial stability, technical experience, and satisfactory performance record - Quality and delivery standards emphasized; best value evaluation - Contract term from award until September 30, 2027, with four one-year renewal options - No specific OEMs or brand names are mentioned; open to qualified commercial printing vendors - Estimated contract value: $50,000 - Opportunity classified under NIGP and NAICS codes for printing and graphic design

Description

This solicitation is for City Wide Printing Services for the City of Huntsville, Texas. The procurement includes various printing needs such as business cards, envelopes, forms, letterheads, brochures, newsletters, and graphic design services. The City seeks to secure annual printing services in accordance with Local Government Code Chapter 252. Vendors must submit sealed bids by September 17, 2026, at 2:00 PM Central Time. The City will evaluate qualifications including business permanence, personnel, equipment, financial status, technical experience, and performance record.

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