SAM #36C24726Q0868

Medical Gas System Preventive Maintenance and Inspection at VA Charleston

This opportunity from the Department of Veterans Affairs at the Ralph H. Johnson VA Medical Center in Charleston, SC, covers two related medical gas system requirements: - Preventive maintenance services for medical gas source systems, including vacuum pumps, air compressors, and gas manifolds. - Equipment includes Beacon (Becker/Busch) vacuum pumps, Atlas Copco compressors, Amico nitrogen and nitrous oxide manifolds. - Services involve inspection, testing, oil changes, filter replacements, calibration, labeling, and compliance checks per NFPA 99 and Joint Commission standards. - Lead technician is Tanner Moore; maintenance scheduled for July 1, 2026. - Comprehensive medical gas systems inspection (June 2-4, 2026) by Technical Safety Services. - Inspection covers master alarms, area alarms, valves, outlets/inlets, contaminants, and source equipment. - Equipment from Amico, Beacon, Allied, Tritech, Schrader, and Airgas. - Deficiencies noted in valve controls and labeling; report details quantities and models for alarms, valves, outlets/inlets, and source systems. - Key requirements: compliance with NFPA 99 and Joint Commission standards, detailed equipment knowledge, and ability to service multiple OEMs. - Commercial opportunity for vendors specializing in medical gas system maintenance, inspection, and repair. - No sole source restrictions; multiple OEMs and models involved.

Technical Details: - Equipment quantities: 2 vacuum pumps, 2 claw pumps, 2 scroll compressors, 2 reciprocating compressors, 1 nitrogen manifold, 1 nitrous oxide manifold, 47 master alarm panels, 88 area alarm panels, 115 valves, 1216 outlets/inlets, 2 air compressor systems, 2 vacuum/WAGD systems, 1 cryogenic oxygen system. - OEMs: Beacon, Atlas Copco, Amico, Allied, Tritech, Schrader, Airgas. - Services: Preventive maintenance, inspection, testing, calibration, labeling, compliance checks. - Periods of performance: June 2-4, 2026 (inspection); July 1, 2026 (maintenance).

Potential competitors: - Companies with expertise in medical gas systems maintenance and inspection, especially those familiar with listed OEMs. - Estimated contract value likely in the $50,000–$150,000 range, depending on scope and frequency.

Description

RFI QUESTIONS AND QUESTIONS:

1st Vendor:

I respectfully request any available photographs of the existing header currently installed. Attached If photographs are not available, we would greatly appreciate any identifying information you may have for the existing header, including the manufacturer, model number, and part number. This information will assist us in accurately evaluating the existing conditions and preparing our quotation accordingly.

2nd Vendor: 1. Is there a proposed site visit? Not currently planned 2. Can you provide the most recent annual medical gas inspection report? Attached 3. Can you provide pictures of the backup oxygen header? Attached 4. Is the backup oxygen header outside at the bulk oxygen site or an in-building emergency reserve? In-building reserve 5. Can you provide pictures of the valves that are being replaced? Attached.. Although some of the missing zone valves either could not be located or do not exist. 6. Can you provide sizes of the valves being replaced? Attached.. Although some of the missing zone valves either could not be located or do not exist. 7. Can you confirm you are referring to zone valve boxes (in hallways, operable from a standing position) or are you referring to service/in-line valves (in ceilings, mechanical rooms, etc.)? Unknown, some of the missing zone valves either could not be located or do not exist. 8. Can you clarify the zone valve issue; are there zone valves missing that need to be added, or are we replacing leaking zone valves? SOW says, missing zone valves , but it seems unlikely that the facility is missing that many valves. Zone valves have been in the code for decades. Some of the missing zone valves either could not be located or do not exist.

1. SOW (B) states 26 zone valves; is it 26 different locations or 26 total valves. Ex: Oxygen, Medical Air, Vacuum for ICU. In your count, are you counting that as 3 valves even though it s in a single zone valve box . See attached report for details.

2. Can you identify the areas where the new zone valves will be installed? OR s, ICU, PACU, Radiology, etc. The area they are in impacts the ICRA procedures and hours of operation. Patient exam rooms. ICRA procedures will likely be required.

3rd Vendor: Please let me know if we can schedule a site visit so we can gain a better understanding of the scope of work and provide a more accurate quote. Not currently planned

4th Vendor:
Will there be a site visit made available to verify location of Medical Gas leak and 26 valves to be replaced?    If so, when? Not currently planned

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