SAM #36C24726Q0868

Medical Gas Leak Repair, Zone Valve Replacement, and Preventive Maintenance at VA Charleston

This opportunity from the Department of Veterans Affairs at the Ralph H. Johnson VA Medical Center in Charleston, SC, covers two related medical gas system requirements: - Repair of medical gas leaks and replacement of 26 zone valves in patient exam rooms, with Infection Control Risk Assessment (ICRA) procedures likely required - Preventive maintenance services for medical gas source systems, including vacuum pumps, air compressors, and gas manifolds - Equipment includes Beacon (Becker/Busch) vacuum pumps, Atlas Copco compressors, Amico nitrogen and nitrous oxide manifolds - Maintenance tasks: inspection, testing, oil changes, filter replacements, calibration, labeling, and compliance checks per NFPA 99 and Joint Commission standards - Comprehensive inspection of medical gas systems scheduled for June 2-4, 2026, covering alarms, valves, outlets/inlets, and source equipment - Equipment from Amico, Beacon, Allied, Tritech, Schrader, and Airgas - Inspection includes 47 master alarm panels, 88 area alarm panels, 115 valves, 1216 outlets/inlets, and 7 source systems - Vendors must review attached inspection reports and photographs for detailed requirements and equipment specifications - No specific part numbers for zone valves; preventive maintenance and inspection attachments provide detailed part numbers and models for other equipment - NAICS code: 561210 (Facilities Support Services)

Period of Performance: - Medical gas leak repair and valve replacement: Not specified - Preventive maintenance: July 1, 2026 - Inspection: June 2-4, 2026

Potential OEMs: - Beacon (Becker/Busch) - Atlas Copco - Amico - Allied - Tritech - Schrader - Airgas

Potential Competitors: - MedGas Solutions - Ohio Medical - Air Liquide Healthcare - Praxair Healthcare - Dräger

Primary Products/Services: - Medical gas zone valves (26 units) - Medical vacuum pumps (Beacon/Becker/Busch) - Medical air compressors (Atlas Copco, Beacon) - Nitrogen and nitrous oxide manifolds (Amico) - Master and area alarm panels (Beacon, Amico, Allied) - Medical gas system preventive maintenance and inspection

Estimated Contract Value: - $50,000 to $250,000 (based on scope and typical costs for medical gas system repair and maintenance)

Product Line Items: - Medical Vacuum Lubricated Rotary Vane Pump (VAC03-015, Beacon/Becker, 2 units) - Medical Vacuum / WAGD Claw Pump (MM 1402 AV, Beacon/Busch, 2 units) - Medical Air Scroll Compressor (1916 7418 83, Atlas Copco, 2 units) - Medical Air Reciprocating Compressor (15U-9.5V5A, Beacon, 2 units) - Nitrogen Manifold (M2HD-D-HH-U-NIT, Amico, 1 unit) - Nitrous Oxide Manifold (M2HD-DHHH-U-N2O, Amico, 1 unit) - Master Alarm Panel (Beacon Mega, Amico A2M, 47 units) - Area Alarm Panel (Allied Impact, Amico A3A, Beacon Infinity, Beacon Mega, 88 units) - Valve - Zone 1/4 Turn (Amico, Beacon, Allied, 115 units) - Outlet/Inlet - Various Models (Amico O-CHEM, Beacon B-DISS, 1216 units) - Medical Air Compressor System (Beacon, 2 units) - Vacuum/WAGD System (Beacon, 2 units) - Cryogenic Fluid System - Oxygen (Airgas, 1 unit)

Service Line Items: - Medical Gas Leak Repair and Zone Valve Replacement (26 valves, ICRA procedures, 1 service) - Medical Gas Source System Preventive Maintenance (inspection, testing, oil changes, filter replacements, calibration, labeling, compliance checks, 1 service) - Medical Gas Systems Inspection (alarms, valves, outlets/inlets, source equipment, 1 service)

Competing Products: - Ohio Medical vacuum pumps and compressors - Dräger medical gas manifolds - Air Liquide medical gas systems - Praxair medical gas source equipment - Allied Healthcare alarm panels and valves

Description

RFI QUESTIONS AND QUESTIONS:

1st Vendor:

I respectfully request any available photographs of the existing header currently installed. Attached If photographs are not available, we would greatly appreciate any identifying information you may have for the existing header, including the manufacturer, model number, and part number. This information will assist us in accurately evaluating the existing conditions and preparing our quotation accordingly.

2nd Vendor: 1. Is there a proposed site visit? Not currently planned 2. Can you provide the most recent annual medical gas inspection report? Attached 3. Can you provide pictures of the backup oxygen header? Attached 4. Is the backup oxygen header outside at the bulk oxygen site or an in-building emergency reserve? In-building reserve 5. Can you provide pictures of the valves that are being replaced? Attached.. Although some of the missing zone valves either could not be located or do not exist. 6. Can you provide sizes of the valves being replaced? Attached.. Although some of the missing zone valves either could not be located or do not exist. 7. Can you confirm you are referring to zone valve boxes (in hallways, operable from a standing position) or are you referring to service/in-line valves (in ceilings, mechanical rooms, etc.)? Unknown, some of the missing zone valves either could not be located or do not exist. 8. Can you clarify the zone valve issue; are there zone valves missing that need to be added, or are we replacing leaking zone valves? SOW says, missing zone valves , but it seems unlikely that the facility is missing that many valves. Zone valves have been in the code for decades. Some of the missing zone valves either could not be located or do not exist.

1. SOW (B) states 26 zone valves; is it 26 different locations or 26 total valves. Ex: Oxygen, Medical Air, Vacuum for ICU. In your count, are you counting that as 3 valves even though it s in a single zone valve box . See attached report for details.

2. Can you identify the areas where the new zone valves will be installed? OR s, ICU, PACU, Radiology, etc. The area they are in impacts the ICRA procedures and hours of operation. Patient exam rooms. ICRA procedures will likely be required.

3rd Vendor: Please let me know if we can schedule a site visit so we can gain a better understanding of the scope of work and provide a more accurate quote. Not currently planned

4th Vendor:
Will there be a site visit made available to verify location of Medical Gas leak and 26 valves to be replaced?    If so, when? Not currently planned

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