SAM #NOI_REQT-IHS-2026-00200

Upgrade of DataRay Labeling System/Printer Server Equipment from D3 to D4 Model for Cass Lake IHS Hospital

The Indian Health Service (IHS), Bemidji Area, Cass Lake Indian Health Service Hospital Unit, under the Department of Health and Human Services (HHS), is seeking to upgrade its DataRay Labeling System/Printer Server Equipment from the D3 to D4 model. - Government Buyer: - Department of Health and Human Services (HHS) - Indian Health Service (IHS), Bemidji Area - Cass Lake Indian Health Service Hospital Unit - Office of the Assistant Secretary for Financial Resources (ASFR), OMAS Strategic Buying Center - Information Technology - OEMs and Vendors: - DataRay Inc. (Original Equipment Manufacturer) - Products/Services Requested: - Upgrade of DataRay Labeling System/Printer Server Equipment from D3 to D4 model - No specific part numbers or quantities provided - Unique or Notable Requirements: - Advanced tools and diagnostics for network troubleshooting and printer status monitoring - Protection of hospital network and Protected Health Information (HIPAA compliance) - Single-source justification due to licensing agreements and warranty coverage - DataRay Inc. requires VPN access to D4 network devices for ongoing support under an existing 5-year service and support contract - Period of Performance: - Delivery required within 30 days after award; support is part of a 5-year contract

Description

The Indian Health Service, Bemidgi Area, Cass Lake Indian Health Service Hospital Unit, requires an upgrade to an existing DataRay Labeling System/Printer Server Equipment; an upgrade from D3 to D4 Model. IHS is in the middle of a 5-year service and support contract awarded to DataRay to support the Cass Lake IHS Hospital. In order for DataRay to continue to provide support for the product, it is essential that the Cass Lake IHS Hospital grant DataRay VPN access to D4 Network Devices. The D4 devices provide DataRay advanced tools and diagnostics to troubleshoot networking problems, system output changes, printer status, and other issues, as well as to protect the integrity of the hospital’s network and of Protected Health Information as required by the signed HIPAA Business Associates Agreement. DataRay needs direct network access to the D4 devices to operate these utilities. 

Delivery: 30 days after receipt of award

The award will be a single source procurement awarded to DataRay Inc in accordance with RFO-FAR 6.103-1 Only one responsible source and no other supplies or services will satisfy agency requirements. Contracting Officers may solicit from only one source if the circumstances of the contract action deem that only one source is reasonably available based on licensing agreements and warranty coverage on specialized equipment. 

Only one source, DataRay Inc, is capable of fulfilling the Government’s requirement to provide an upgrade to existing DataRay equipment with the advanced tools and diagnostics to support the network and devices at the Hospital.  

This notice is not a solicitation or a request for offers. Any potential sources other than DataRay Inc may submit a capability statement via email to Dana Monroe, at dana.monroe@hhs.gov by 12:00 PM EDT on Thursday, September 3, 2026. 

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Oral communications are not acceptable in response to this notice. 

A determination by the Government not to compete the proposed procurement based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A solicitation will not be issued.

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