SAM #36C25026Q0960

Sole Source Procurement of NuTrace R+ Scanner for SPS at Chalmers P. Wylie VA Ambulatory Care Center

This opportunity is a sole source procurement for a NuTrace R+ scanner at the Chalmers P. Wylie VA Ambulatory Care Center in Columbus, Ohio. - Agency: Department of Veterans Affairs, VISN 10, Chalmers P. Wylie VA Ambulatory Care Center - Requirement: Replacement of a broken barcode scanner for laser-etched reusable medical equipment in the Sterile Processing Service (SPS) - Product: NuTrace R+ scanner - Only scanner compatible with the existing SPS scanning system - Manufactured by NuTrace - Vendor: Martin AIJS LLC - Sole SDVOSB distributor authorized by NuTrace to sell to the VA - Quantity: 1 scanner - Procurement type: Firm-fixed-price purchase order - Justification: Sole source under FAR 6.302-1(a) due to compatibility and authorized distribution - No alternative products or vendors accepted - Commercial opportunity is limited to the authorized distributor

Technical Details: - The scanner must be compatible with the current SPS system, which only the NuTrace R+ model can provide - The procurement is for a single unit, with no additional supplies or services required

Description

36C25026Q0960 SPECIAL NOTICE NOTICE OF INTENT TO SOLE SOURCE

NUTRACE R+SCANNER FOR SPS COLUMBUS, OHIO The Department of Veterans Affairs, The Chalmers P. Wylie VA Ambulatory Care Center, Columbus OH, 420 N. James Road, Columbus, Ohio 43219 intends to solicit and negotiate with only one source under the authority of FAR 6.302-1(a), Only one responsible source and no other supplies or services will satisfy agency requirements. The VA intends to solicit and negotiate with Martin AIJS LLC., 751 Lynnes, Wadsworth CV, OH 44281.

This purchase will be direct with Martin AIJS LLC for the acquisition of NuTrace R+ scanner for the SPS service at the Chalmers P Wylie VA. The SPS Department at Chalmers P Wylie VA needs a barcode scanner to replace their broken barcode scanner for laser-etched reusable medical equipment. The existing scanner that the SPS department owns is a NuTrace R+ scanner. The requested scanner is the only one that will be compatible with the existing scanning system in the SPS department. Martin AIJS is the sole SDVOSB Distributor authorized by the Original Equipment Manufacturer (OEM) NuTrace to sell to the VA.

The Government believes that only Martin AIJS LLC. can satisfy the agency requirement. We intend to negotiate with only one source under the authority of FAR 6.302-1(a)(2), Only one responsible source and no other supplies or services will satisfy agency requirements. Other people may identify their interest and capability by responding to this requirement by Wednesday, September 2, 2026, by 5PM EST. Such capabilities information will be used solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. All information shall be furnished at no cost or obligation to the Government.  A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. No solicitation is available at this time.   All inquiries must be submitted by email to Gina P. Crank at gina.crank@va.gov Enter RFQ 36C25026Q0960 NUTRACE R+SCANNER FOR SPS COLUMBUS, OHIO in the email subject line.

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold

Acquisition Plan Action ID: 36C250-26-AP-4464

Contracting Activity: Department of Veterans Affairs, VISN 10, Chalmers P. Wylie VA Ambulatory Care Center, 420 N. James Road, Columbus, OH 43219 using 2237# 757-26-3-696-0278.

Brief Description of Supplies/ Services required and the intended use/Estimated Amount: Acquisition of NuTrace R+ scanner for SPS service. This will be awarded as a new FFP Purchase order

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The SPS department at Chalmers P Wylie VA needs a barcode scanner to replace their broken barcode scanner for laser-etched reusable medical equipment. The existing scanner that the SPS Service owns is a NuTrace R+ scanner. This model of scanner is the only one that will be compatible with the existing scanning system in the SPS Service. Martin AIJS is the sole SDVOSB Distributor authorized by the Original Equipment Manufacturer (OEM) NuTrace to sell to the VA.

Description of market research conducted and results or statement why it was not conducted: Only the NuTrace R+ Scanner is compatible with the current SPS scanner system. Martin AIJS alone holds the OEMs authorization as a SDVOSB distributor for NuTrace equipment.

Contracting Officer's Certification: Purchase is approved in accordance with FAR 13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Gina P. Crank Date Contracting Officer

Additional Links:The VA Home page

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