Vacaville Granicus #-selsta-4-4081

Vacaville Seeks Consulting Services for Citywide Fee Study and Cost Allocation Plan

The City of Vacaville is seeking consulting services to conduct a Citywide Comprehensive Fee Study and develop a Citywide Cost Allocation Plan. - Government Buyer: - City of Vacaville, Finance Department (City Manager's Office) - Scope of Work: - Develop a federally compliant cost allocation plan and a legally defensible fee study - Create an editable cost allocation model for City staff to maintain and update - Review all City Council-adopted fees and rates to determine the full cost of providing services - Evaluate current cost recovery levels and market rates - Recommend adjustments to existing fees and identify fees to add, modify, or remove - Provide detailed reports, Excel models, and presentations - Support implementation, including audit support for one year - Notable Requirements: - Expertise in California municipal finance laws and experience with similar projects - Ability to conduct both virtual and in-person meetings for key workshops and presentations - Consultant must submit any contract exceptions with their proposal - Use of Tyler Technologies MUNIS ERP system for data and reporting - No specific OEMs or product manufacturers are named, as this is a consulting services solicitation.

Description

The City of Vacaville is seeking proposals from qualified consulting firms to prepare a comprehensive Fee Study and Citywide Cost Allocation Plan. The project involves developing a transparent and defensible methodology for allocating direct, indirect, overhead, and internal service costs across City departments and programs, along with an editable cost allocation model and procedures for City staff to maintain. The consultant will review all City Council-adopted fees and rates to determine the full cost of providing City services, evaluate current cost recovery levels and market rates, recommend adjustments to existing fees, and identify fees to be added, modified, or removed. The study aims to support equitable, sustainable, and legally defensible cost allocation and fee-setting practices.

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