Imperial Irrigation District Planet bids #SRFP 559

Imperial Irrigation District Fuel Management System Implementation Opportunity

Imperial Irrigation District (IID) is seeking proposals for a comprehensive automated Fuel Management System to optimize fleet operations across its water, power, and drainage services. - Government Buyer: - Imperial Irrigation District (IID), Purchasing Section - Scope of Work: - Implementation of an automated Fuel Management System covering hardware and software - Hardware includes fuel dispensers, sensors, flow meters, tank gauges, RFID readers, control units, and electric vehicle chargers - Software must provide real-time tracking, inventory management, user authentication, role-based access control, dashboards, reporting, and API integration with existing ERP and fleet management systems - System must operate reliably in extreme local temperatures and humidity - Integration with 7 fuel sites, 3 mobile fuel trucks, and 18 electric vehicle chargers - Motor oil tanks and various oil types included in scope - Services Requested: - System design, site assessment, requirements gathering, hardware installation, software configuration, integration, testing, commissioning, and deployment - Training for users, administrators, and maintenance staff - Ongoing post-implementation support, preventive maintenance, troubleshooting, and future upgrades - Notable Requirements: - Compliance with Cal/OSHA safety regulations, hazardous waste management, and equipment emissions standards - Completion of a cybersecurity vendor questionnaire - Attendance at a mandatory pre-bid Webex meeting for proposal eligibility - OEMs and Vendors: - No specific OEMs or vendors named; opportunity is open to qualified providers capable of delivering both hardware and software solutions for fuel and electric vehicle charging management - Quantities: - 18 electric vehicle chargers (Level 2 and Level 3, 19.2 kW to 60 kW) - 7 fuel sites with various tanks - 3 mobile fuel trucks - Multiple motor oil tanks for different oil types

Description

Imperial Irrigation District (IID) is soliciting proposals for the implementation of an automated Fuel Management System. The system will monitor, control, and optimize fuel, electric vehicle charging, and motor oil/fluids usage across operations to ensure accuracy, accountability, and cost efficiency. The scope includes system design, hardware installation, software configuration, integration with existing systems, testing, training, maintenance planning, and post-implementation support. The project is located in Imperial, California, and requires attendance at a mandatory pre-bid meeting.

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