New York State Contract Reporter #2138049

SUNY Downstate Health Sciences University Physical Inventory of Capital Assets RFP

SUNY Downstate Health Sciences University is seeking a qualified vendor to conduct a comprehensive physical inventory of its movable and fixed capital assets across campus and satellite locations. - Government Buyer: - State University of New York (SUNY) - Downstate Health Sciences University - Contracts & Procurement Office - Scope of Work: - Complete physical inventory of approximately 16,000 assets (including 4,500 active assets) in 20 buildings - Use barcode or RFID scanning technology for asset identification - Reconcile and update asset records in the Real Asset Management (RAM) system - Provide valuation services for new assets found with an estimated cost of $5,000 or greater - Generate weekly progress reports and detailed departmental reports - Format reports for RAM system upload - Handle assets with special tags or numbering sequences - Unique Requirements: - Mandatory campus walkthrough prior to inventory - Simultaneous inventory of movable equipment and fixed assets - Each inventory staff member must have at least one year of experience in an academic hospital setting - Vendor must have at least 10 years of relevant experience - MWBE (Minority/Women Business Enterprise) and SDVOB (Service-Disabled Veteran-Owned Business) participation goals: MBE 15%, WBE 15%, SDVOB 6% - Period of Performance: - Initial inventory to be completed within five months - Five-year contract term anticipated - Annual property management outsourcing and inventory perpetuation services may be required - OEMs and Vendors: - No specific OEMs or vendors named - Real Asset Management (RAM) system highlighted as the asset management platform - Products/Services Requested: - Physical inventory services - Asset reconciliation and valuation - Data upload and reporting for RAM system

Description

This Request for Proposals (RFP) solicits offers from qualified vendors to provide a complete physical inventory of movable and fixed capital assets for SUNY Downstate Health Sciences University. The scope includes conducting simultaneous inventories of movable equipment and fixed assets using barcode and optical scanning technology, updating asset records in the Real Asset Management (RAM) system, and providing detailed reports. The project requires a maximum completion time of five months and includes valuation services for new assets with an estimated cost of $5,000 or greater. A mandatory walkthrough is scheduled for September 23, 2026, at the SUNY Downstate campus in Brooklyn, NY.

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