Opportunity
Indiana Department of Administration #27-88111
Indiana Archives & Records Administration Solicits Large Format Scanner with Installation and Support
Posted
August 28, 2026
Respond By
September 30, 2026
Identifier
27-88111
NAICS
423490
The Indiana Archives & Records Administration, under the Indiana Department of Administration, is seeking to procure a large format scanner solution for archival digitization needs. - Government Buyer: - Indiana Department of Administration, Archives and Records Administration - Products/Services Requested: - One large format scanner with: - V book cradle to protect book spines - Minimum scan bed size of 24.4x18 inches - High-resolution CCD image sensor (up to 600 dpi) - 120-degree book and 180-degree flat scanning modes - Dynamic focusing and 2.0 second scan sweep at 400 dpi color - 48/24-bit color with ICC profiling - White LED light source - Multiple file format outputs (TIFF, PNG, JPG, PDF, PDF/A) - 21-inch touchscreen control and foot pedal operation - 3-million-page duty cycle - Gigabit connectivity, flat glass platen, audio output, batch scanning, and remote support - Required software and ongoing software support - Onsite installation at the Indiana Government Center North - Onsite training for staff - Ongoing technical support - Unique/Notable Requirements: - All-inclusive pricing (shipping, freight, delivery) - Bidders must provide a detailed specifications sheet and itemized quote on company letterhead - No specific OEMs are mandated; functional equivalency is permitted - No OEMs or vendors are specified in the solicitation, but well-known manufacturers of large format book scanners are likely to compete.
Description
The Indiana State Archives and Records Administration is seeking to procure a large format scanner to replace their existing equipment. The scanner must have a V book cradle to protect the spine of books, scan at 600 dpi, and have a scan bed size of at least 24.4x18 inches to accommodate large archival records and books. The procurement includes software, onsite installation, training, and technical support. Pricing must be all inclusive, covering shipping, freight, delivery, or destination fees, and bids must be submitted via email by September 30, 2026, at 3:00 PM ET.