Imperial Irrigation District Planet bids #SRFP559

Imperial Irrigation District Seeks Automated Fuel Management System for Fleet Operations

Imperial Irrigation District (IID) is seeking proposals for a comprehensive automated Fuel Management System to optimize and monitor fuel, electric vehicle charging, and motor oil usage across its operations. - Government Buyer: - Imperial Irrigation District (IID), serving southeastern California - Products and Services Requested: - Automated Fuel Management System including: - Hardware: fuel dispensers, sensors, flow meters, tank gauges, RFID readers, control units, and electric vehicle chargers (18 units, Level 2 and Level 3, 19.2 kW to 60 kW) - Software: tracking for fuel/oil/electricity, user authentication, role-based access, dashboards, reporting, and API integration with ERP/fleet systems - Motor oil and fuel storage tanks for 7 fuel sites and 3 mobile fuel trucks - Services: - System design, planning, site assessment, and requirements gathering - Hardware and software installation, configuration, and integration - User and administrator training - Post-implementation support, maintenance, and remote monitoring - Unique or Notable Requirements: - System must operate reliably in extreme local temperatures and humidity - Real-time tracking, inventory management, and robust reporting tools - Compliance with Cal/OSHA safety standards, hazardous waste management, and equipment emissions standards - Completion of a cybersecurity vendor questionnaire - Local vendor preference for those operating within IID's service area - No specific OEMs are mandated; potential bidders include E.J. Ward Inc., Marina Landscape Inc., and Valley Petroleum Equipment, Inc.

Description

Imperial Irrigation District (IID) is soliciting proposals for the implementation of an automated Fuel Management System. The system will monitor, control, and optimize fuel, electric vehicle charging, and motor oil/fluids usage across operations to ensure accuracy, accountability, and cost efficiency. The scope includes system design and planning, hardware installation, software configuration and integration, user training, maintenance planning, and post-implementation support. The contract term is approximately 24 months.

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