SAM #19PM0726Q0028

Procurement of CAMFIL High-Efficiency HVAC Air Filters for U.S. Embassy Panama City

The U.S. Embassy Panama City, under the Department of State, is seeking high-efficiency HVAC air filters for its New Embassy Compound (NEC). - Government Buyer: - U.S. Department of State - U.S. Embassy Panama City - Facilities Management Office - OEMs and Vendors: - CAMFIL (primary manufacturer of all specified filters) - Products Requested: - CAMFIL DURAFIL ES3 Compact V-Bank Air Filter (DU4V-ES3-2424-MV13) - Quantity: 372 units (24 x 24 x 12) - CAMFIL 30/30 CL2 Pleated Panel Air Filter (30/30 CL2 24242 MV8) - Quantity: 234 units (24 x 24 x 2) - CAMFIL 30/30 CL2 Pleated Panel Air Filter (30/30 CL2 24202 MV8) - Quantity: 54 units (20 x 24 x 2) - Unique or Notable Requirements: - Only genuine, new, unused CAMFIL products are accepted; no substitutions or alternate brands allowed - Strict quality, packaging, and documentation requirements - Minimum 12-month warranty from government acceptance; defective products replaced at no cost - Delivery required within 45 days after contract award to the U.S. Embassy Panama City - Offerors must provide catalogs/specifications and be registered in SAM - Award to lowest priced, technically acceptable offeror - Delivery duties paid (DDP) to the embassy or designated U.S. port/government freight forwarder

Description

The U.S. Embassy in Panamá has a requirement to purchase NEC - High Efficiency AHU Air Filter. Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is 19PM0726Q0028 issued as a Request for Quotation.

The solicitation/contract will include all applicable provisions and clauses in effect through FAC Number/Effective Date: FAC 2026-01 March 13, 2026. 

Destination: U.S. Embassy Panama City, Building, Ave. 783 Demetrio Basilio Lakas, Clayton, Panama City, Rep. of Panama. DDP (Delivery Duties Paid).

Delivery date: Not more than 45 days after the award.

Warranty: The warranty period shall be a minimum of twelve (12) months from the date of Government acceptance. Any defective or non-conforming products identified during the warranty period shall be replaced at no additional cost to the Government with the specified CAMFIL products.

Specifications/ datasheet: Offerors must present catalog and specifications of the equipment offered, including accessories.

New equipment ONLY, NO grey market or refurbished products. Items never used and not altered in any way.

Award will be made to the lowest priced, technically acceptable offeror. 

Offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to award of this contract. Offerors shall provide their Unique Entity Identifier (UEI) and maintain an active SAM registration with current information at all times during which they have an active Federal contract.

If there are any questions regarding this solicitation, please submit them in writing by email to: pnmprocreq@state.gov no later than COB September 3rd, 2026.

Offers are due by September 15th, 2026, 3: 00p.m (local time).  All responsible sources may submit an offer that shall be considered.  If there are any questions regarding this solicitation, please contact Mr. Reinel Arcia, Email pnmprocreq@state.gov

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