SAM #RFQ-2026-HVAC-CH-50

Specialized HVAC System Re-configuration and Repair Services for Homestead Air Force Base

This opportunity involves the procurement of specialized HVAC system re-configuration and repair services for the Air Force Reserve Command at Homestead Air Force Base. - Government Buyer: - Air Force Reserve Command, Homestead Air Force Base - OEMs and Vendors: - No specific OEMs are named; the solicitation is open to qualified HVAC system manufacturers and service providers - Products/Services Requested: - Specialized mechanical and software re-configuration of existing HVAC systems - Integration of chiller control sequences, mechanical piping, and variable frequency drives (VFDs) - Testing, balancing, and commissioning of HVAC/ERU (Energy Recovery Unit) systems - Compliance with building automation system (BAS) communication protocols - Unique/Notable Requirements: - Contractors must demonstrate experience with complex HVAC system re-configuration - Ability to integrate VFDs and ERU dampers - Proven capability to commission and verify compliance with BAS protocols - No specific part numbers or OEMs are mandated, allowing for competitive solutions

Description

This notice is issued in accordance with the Revolutionary FAR Overhaul (RFO) Part 12, specifically RFO 12.102(a) (Restricting Competition) and RFO 5.101. The Government intends to award a Firm-Fixed-Price commercial construction contract on a sole source basis to PP91 Enterprises, Inc, (UEI: TK2SC8CCNUL4), an 8(a) small business. 

The Government has a requirement for the specialized mechanical and software re-configuration of the facility's existing HVAC System . The scope of work includes, but is not limited to:

Re-programming and re-configuration of the chiller control sequences to align with updated building occupancy schedules. Integration of the mechanical piping and variable frequency drives (VFDs) between the chiller system and the ERU dampers. Testing, balancing, and commissioning of the combined HVAC/ERU loop to ensure optimal energy efficiency and air exchange metrics. Verification of compliance with building automation system (BAS) communication protocols.

The Government intends to solicit and negotiate a sole-source contract with the Original Construction Contractor, for the following critical technical and warranty reasons:

Warranty Integrity: The HVAC Chiller, air handlers, and ERU systems were recently installed by the Original Construction Contractor and are currently under an active, comprehensive installer and manufacturer warranty. Performing physical or software re-configuration through any third-party mechanical contractor would immediately void the remaining warranty, exposing the Government to significant financial liability for future system repairs or failures. Specialized Technical Familiarity: Having designed and built the mechanical integration of this facility, the Original Construction Contractor has unmatched technical familiarity with the custom piping geometry, flow dynamics, and specific electrical hookups of this site. Introducing a new vendor would require extensive duplicate diagnostics and system engineering, resulting in substantial duplicative costs and unacceptable delays.

Response Instructions

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, in accordance with RFO publicizing and simplified commercial guidelines, any responsible source that believes it can fully meet the Government’s requirements may submit a capability statement, proposal, or quotation which shall be considered by the agency.

All submissions must include:

Company name, CAGE code, UEI, and socioeconomic status. A detailed technical narrative and supporting evidence demonstrating the vendor's ability to perform the HVAC re-configuration without voiding active manufacturer warranties or requiring proprietary programming keys. Pricing quote

Responses must be submitted via email to the Contracting Officer no later than 11 September 2026 at 12:00 PM EST.

View original listing