SAM #W912MM26PA020

South Dakota Army National Guard Yellow Ribbon Event Venue, Catering, and Support Services

The South Dakota Army National Guard is seeking a contractor to deliver comprehensive venue, lodging, catering, audio-visual, and youth program services for a Yellow Ribbon Reintegration event in Sioux Falls, SD. - Government Buyer: - South Dakota Army National Guard, 665th Maintenance Company - U.S. Army National Guard, W7N0 USPFO Activity SD ARNG - Event Details: - Yellow Ribbon Reintegration event for 275 adults and 65 youth (ages 6-17) - Venue must provide general session room for 340 adults, four breakout rooms (50 adults each), vendor and registration areas, and a youth services room for 65 youth - Lodging coordination for 20 double-occupancy rooms (self-pay by attendees) - Catering Requirements: - Food and beverage services for 275 adults and 65 youth over two days - Must accommodate gluten-free, dairy-free, vegetarian, nut-free, and raisin-free dietary needs - Audio/Visual & Technical Support: - Stage, podium, microphones, house sound system, two large projector screens, high-speed Wi-Fi, and technical support including dry-run and gating check - Youth Program & Safety: - Youth services room with games, refreshments, and strict compliance with DoDI 6060.02 and 1402.05 for child safety, including background checks and child-to-staff ratios - Services: - Event execution support, registration, logistical coordination, and quality control plan submission - Notable Requirements: - Firm Fixed Price Contract, small business set-aside - Compliance with federal per diem rates for lodging - Quality Control Plan required within 10 days of award - Active SAM registration required for offerors - No specific OEMs or branded products are mentioned; all services are non-personal and venue/catering related.

Description

The South Dakota National Guard has a requirment for a Yellow Ribbon Event to be held on 7 - 8 November 2026 in Sioux Falls, SD.  This requirement consists of Meeting Spaces, Meals, audio/visual equipment, and food/beveraage will be secured by the selected offeror with montoring from the Yellow Ribbon POC.  This event will approximately 275 Adults and 65 Youth (ages 6-17). 

This solicitation is 100% Total Small Business Set-Aside and award will be a Firm Fixed Price Contract. All offerors must have an ACTIVE SAM registration at the time of the solicitation closing (15 Sep 2026 @ 12pm MDT).

Contract Award is subject to availability of FY27 Funds.

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