SAM #1232SA26Q1401

Five-Year Preventive Maintenance for Caterpillar Emergency Backup Generator at USDA ARS Hilo, HI

The USDA Agricultural Research Service (ARS) at the Daniel K. Inouye Pacific Basin Agricultural Research Center in Hilo, HI, is seeking a contractor for a five-year (one base year plus four option years) annual preventive maintenance program for a 2006 Caterpillar emergency backup generator (Engine Model C18, Serial PDH00167). - Government Buyer: - United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Daniel K. Inouye Pacific Basin Agricultural Research Center - OEM Highlight: - Caterpillar (CAT) is the specified OEM for the generator and replacement parts - Products/Services Requested: - Annual preventive maintenance service for a 2006 Caterpillar C18 emergency backup generator - Includes 12 visits per year: 1 annual service, 4 quarterly inspections, 7 monthly inspections - Services cover load bank testing, oil and filter changes, fuel and air filter replacements, cooling system service, sample collection and analysis, battery and electrical inspections, belts and hoses inspection, safety shutdown verification, operational testing, and reporting - All repairs and parts replacements must use genuine CAT parts - Unique/Notable Requirements: - Maintenance must be performed on a specific generator (Caterpillar C18, Serial PDH00167) - Use of genuine Caterpillar parts is mandatory for all repairs and replacements - Contractor must be registered in SAM.gov; payment via IPP.gov - Evaluation is based on lowest price technically acceptable with past performance considered - NAICS code 811310 applies (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) - Quantities: - 1 generator serviced annually, with 12 scheduled maintenance visits per year (1 annual, 4 quarterly, 7 monthly)

Description

Description - 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.  This announcement constitutes the only solicitation.  Quotations are being requested and a separate written solicitation will not be issued. 

Solicitation number 1232SA26Q1401 is issued as a Request for Quotation (RFQ) for Annual preventive maintenance on emergency backup generator with 4 option years.

This acquisition  is not set-aside for small business concerns.  The applicable North American Industry Classification Standard Code is 811310  The small business size standard is $12.5 Million  This acquisition is an unrestricted requirement.   All responsible sources may submit a quotation which will be considered by the agency. 

Statement of Requirement

This requirement is for Annual preventive maintenance on emergency backup generator with 4 option years in accordance with the attached Statement of Work (SOW).

Vendors are required to be active and registered in the System for Award Management at www.sam.gov when submitting a quote and at time of award (FAR 52.204-7(b)(1)). Payment will be made utilizing the Department of the Treasury Invoice Processing Platform at www.ipp.gov.

SAM.gov and IPP.gov are free, official websites of the United States government.

Quotes are due no later than 4:00 pm Central Standard Time on Friday, September 11, 2026. Quotes must be submitted electronically, e-mailed to lynn.hults@usda.gov; no faxed or hard copy quotes are allowed.

Responses must include detailed specifications that show the capability of providing the required Annual preventive maintenance on emergency backup generator with 4 option years.  Quotes that merely offer to provide the equipment as described in the specifications without comparative specification will not receive further consideration for award.

The final day for question submission is 3:00 pm Central Standard Time on Tuesday, September 8, 2026.

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