SAM #FA461326Q1061

Air Force Digital Inventory Management System Procurement for Camp Guernsey

The Department of the Air Force, through the 90th Ground Combat Training Squadron at Camp Guernsey, is seeking a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS) for supply and logistics operations. - Government Buyer: - Department of the Air Force - 90th Ground Combat Training Squadron (90 GCTS), Supply and Logistics Section, Camp Guernsey, F. E. Warren AFB, Wyoming - OEMs and Vendors: - SmarTrack (referenced as brand name or equal) - Products and Hardware Requested: - Digital Inventory Management System software (brand name or equal to SmarTrack Global Warehouse System) - Barcode scanners, barcode/label printers (minimum 2000 barcode capability, accepts epoxy ribbon), mobile scanning devices, workstations, docking stations, charging stations, peripheral equipment, and accessories - Mobile scanner software compatible with Android and Apple OS, real-time syncing with central database - Digital inventory client software for supply storage, stock categorization, product management, stock returns, customer account management, and real-time inventory tracking - Services Requested: - Complete system implementation and configuration, including inventory data migration, physical inventory validation, barcode generation and labeling, user account setup, dashboard and workflow configuration, report creation, and compliance with Air Force cybersecurity/network requirements - Comprehensive hands-on training for government personnel covering all system features and procedures - Technical support (minimum 5 years, 24/7 phone/online) - Hardware warranty service (5 years, repair/replacement within 96 hours) - Unique/Notable Requirements: - System must support secure user authentication (including CAC), encryption, automated database backup, audit logging, administrative dashboard, automated stock threshold notifications, and digital AF Form 1297 management - Multi-user permissions, inventory accountability, barcode/QR code tracking, audit reporting, dashboard/report generation - All necessary management, labor, supervision, equipment, software, materials, transportation, licenses, training, and resources included - Small business set-aside under NAICS 334118 - Initial implementation period not to exceed 90 days

Description

Combined Synopsis/Solicitation

Solicitation Number: FA461326Q1061

Purchase Description: Digital Inventory Management System

This is a Combined Synopsis/Solicitation Notice for commercial services prepared in accordance with the format in RFO 12.202(b), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461326Q1061, as a Request for Quote using RFO Part 12, Acquisition of Commercial Products and Commercial Services. The North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1,000 employees. This solicitation will be posted to the SAM.gov web-site as set aside 100% small business.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Revolutionary Federal Acquisition Regulations Overhaul effective 04/20/2026, Defense Federal Acquisition Regulation Supplement Change 11/10/2025 effective 11/10/2025 and Department of the Air Force Federal Acquisition Regulation Supplement Change 10/16/2024 effective 10/16/2024.

DESCRIPTION OF ITEMS/SERVICES: Offeror must email amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil to request any additional information.

Camp Guernsey Ground Combat Training Squadron requires all management, labor, supervision, equipment, software, materials, transportation, licenses, training, technical support, and other resources necessary to furnish, configure, implement, and support a Commercial Off-The-Shelf (COTS) Digital Inventory Management System (DIMS). The DIMS shall be a brand name or equal to SmarTrack that provides an integrated solution for inventory accountability, asset tracking, consumable supply management, digital hand receipt management, barcode and/or QR code identification, inventory reporting, automated stock threshold notifications, administrative dashboard capabilities, and inventory data management.

Salient characteristics can be found in Attachment 1a.

PERIOD OF PERFORMANCE: 90 Days

PLACE OF PERFORMANCE: Camp Guernsey

Attachments:

Attachment 1 – Performance Work Statement Attachment 1a – Salient Characteristics Attachment 2 – Provisions and Clauses Attachment 3 – Supplemental Provisions and Clauses Attachment 4 – Contractor Response Form Attachment 5 – Environmental Specifications Attachment 6 – 90 MW Contractors Safety Guide

QUESTIONS DUE

Questions shall be received no later than 8 September 2026 at 2:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

RESPONSES/QUOTES

Responses/quotes MUST be received no later than 14 September 2026 at 2:00 PM Mountain Time. Forward responses by e-mail to amber.wiltanger@us.af.mil and donna.doss.1@us.af.mil.

This RFQ is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

Per RFO 4.203-1(b), offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.

Pricing must include all work to performed IAW the PWS

CLIN 0001: Digital Inventory Management System Quantity: 1  Unit of Issue: Each Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

INSTRUCTIONS TO OFFERORS:

RFO 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND SERVICES

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include— (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (7) A completed copy of Attachment 4 – Contractor Response Form

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm until 1 October 2026, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

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