SAM #36C24126Q0781

Sole Source Perpetual Video Module License and Integration for VA Boston Healthcare System

This opportunity is a sole source procurement by the Department of Veterans Affairs for a specialized software module from Vision RT. - Agency: Department of Veterans Affairs, Network Contracting Office 1 - Location: VA Boston Healthcare System, Jamaica Plains Campus - Sole source procurement for Vision RT Postural Video Module license (LA POSTURAL NOEXP / LAPOSTURALNOEXP) - Includes installation, activation, configuration, and verification testing - Integration required with existing VISIONRT PCR #249 0594 hardware - Vendor must provide interface modules, activation keys, and all documentation for maintenance, operation, and support - Must ensure monochrome live video with overlay and multi-angle real-time patient alignment visualization - Compliance with cybersecurity and privacy regulations is mandatory - Response deadline: September 9, 2026

Products and Services - Perpetual software license for Postural Video Module - Installation and activation services

OEM and Competition - OEM: Vision RT - Potential competitors: C-RAD, Varian Medical Systems, Elekta (all offer patient positioning and video modules)

Contract Value Estimate - Likely range: $25,000 - $75,000 (based on similar software and integration procurements)

Period of Performance - Perpetual license; installation and integration services provided upon award

Description

This is a Special Notice of intent to award on a sole source basis. This is not a solicitation. The Department of Veterans Affairs intends to negotiate a requirement for Perpetual Video Module Vision RT for the VA Boston Healthcare System, Jamaica Plains Campus. The applicable NAICS code is 334517. The PSC/FSC is 6525. The authority for this action is RFO FAR 12.102: Restricting competition and fulfills RFO FAR Part 5: Publicizing contract actions.

Requirements and Responsibilities The contractor shall provide, install, and activate: A perpetual Postural Video Module license (LA POSTURAL NOEXP) (Applied to existing VISIONRT PCR #249 0594) Monochrome live video with current camera unit with overlay of the high contrast reference position outline Functionality for multi angle, real time patient alignment visualization Integration with existing VISIONRT hardware and software Configuration and verification testing to ensure proper operation The contractor shall: Provide all software licenses, interface modules, and activation keys Coordinate installation with Radiation Oncology IT staff Ensure compatibility with existing VISIONRT Complete all required configuration, testing, and validation Deliver documentation for maintenance, operation, and support Ensure no patient data is exposed, stored, or transmitted improperly Comply with all cybersecurity and privacy regulations This is a Special notice of intent to award on a sole source basis is to satisfy the requirements of RFO FAR 5.101. All interested parties should register via SAM.gov interested vendors list. It is the responsibility of the offeror to monitor and download amendments from SAM.gov Contract Opportunities, which may be issued to this notice. In accordance with RFO FAR 52.204-7, RFO FAR 2.101, and VAAR 802.101, prospective firms must be registered in SAM (www.sam.gov), and in VetCert (Veteran Small Business Certification (sba.gov) databases prior to award. ((Note: In accordance with Public Law 109-461, 38 USC 8127, and NDAA 2021, all vendors claiming Small Business status in accordance with the Veteran's First Contracting Program must be VERIFIED by the Small Business Administration (SBA)). Also, to qualify for a VA contract, vendor must be vendorized by completing Form 10091 at URL  https://www.cep.fsc.va.gov/.

Responses are due no later than September 9, 2026, at 3 PM (EST). Interested persons may contact Claudia.Hansley@va.gov, the Contracting Specialist, regarding this procurement. Telephone inquiries are not accepted. The determination to conduct a competitive procurement based on responses to this notice is solely within the discretion of the Contracting Officer.

Additional Links:Department of Veterans Affairs

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