SAM #36C25026Q0950

VA Seeks Plusoptix PowerRef 3 Accommodation Measurement System and Accessories for Cleveland VA Medical Center

The Department of Veterans Affairs, Network Contracting Office 10, is seeking to procure a Plusoptix PowerRef 3 Accommodation Measurement System and accessories for the Louis Stokes Cleveland VA Medical Center Surgical Department Mechanical Room. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 10 - Louis Stokes Cleveland VA Medical Center - OEM Highlighted: - Plusoptix - Products Requested: - 1 x Accommodation Meter plusoptiX R09 (PowerRef 3) with Medical Power Adaptor - 1 x Software Licence RP for dynamic measurements of accommodation in sphere, convergence, and pupil size changes (scotopic, mesopic, and photopic conditions) - 1 x Complete measurement set-up kit (including former MIRROR, SLIDE, and REST) - 1 x Shipping and Handling - Unique/Notable Requirements: - System must provide real-time, binocular, non-contact measurement of accommodation and convergence - High-frequency data sampling for clinical research - Must be compatible with Windows-based data acquisition systems - Only OEMs, authorized dealers, distributors, or resellers with proper authorization are acceptable - No re-manufactured or gray market items will be considered - Purpose: - Acquisition of a research-grade device for clinical research and operational requirements related to binocular, real-time accommodation and convergence measurement

Description

SOURCES SOUGHT NOTICE THIS REQUEST FOR INFORMATION (RFI/Sources Sought) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 10.002(b)(2), FAR 12.101, FAR 12.103 & FAR 12.202(a). DISCLAIMER This request for information, sources sought (RFI/Sources Sought) is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 10.002(b)(2), FAR 12.101, FAR 12.103 & FAR 12.202(a), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified Small Businesses under NAICS 339112, (Surgical and Medical Instrument Manufacturing industry), but does not exclude others from responding. Responses to this source sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this source sought, a solicitation announcement may be published. Responses to this source sought synopsis are not considered adequate responses for a solicitation announcement. SOURCES SOUGHT DESCRIPTION The Department of Veterans Affairs, Network Contracting Office 10, Louis Stokes Cleveland VA Medical Center, is seeking sources that can provide a Accommodation Meter plusoptiX R09 (PowerRef 3) and accessories for the Surgical Department Mechanical Room that meets the following: Product/Items ITEM NO. DESCRIPTION QUANTITY UNIT 1 Request purchase only of Accommodation Meter plusoptiX R09 (PowerRef 3) 2 Accommodation Meter plusoptiX R09 (PowerRef 3) incl. Medical Power Adaptor 1 EA 3 Software Licence RP Dynamic measurements of accommodation in sphere, convergence and pupil size changes in scotopic, mesopic and photopic conditions 1 EA 4 Complete measurement set-up kit (includes former MIRROR, SLIDE and REST) 1 EA 5 Shipping and Handling 1 EA Specifications & Salient Characteristics Technical Specifications Refraction (vertical meridian): Binocular and monocular measurement Spherical range: +5.00 D to 7.00 D, in increments of 0.01 D Pupil size: Range: 4.0 - 8.0 mm, measured in 0.1 mm steps, ±10% accuracy Pupil distance (interpupillary distance): Measured in 1.0 mm steps, ±10% accuracy Sampling rate: 50 Hz (one measurement every 20 ms) Measuring distance: Standard working distance of 1 m (± 5 cm) Measurement principle: Binocular, dynamic photoretinoscopy Interfaces & Power Requirements Interfaces: 4 × USB ports, 1 × VGA output (supports 1024 × 768 resolution) Power supply: AC 100-240 V, 50-60 Hz, 2.5 A (excluding monitor) Environmental Conditions Operating temperature: 10-35 °C (50-92 °F) Storage temperature: 0-50 °C (32-122 °F) Relative humidity (non-condensing): Operating: 20-80%, Storage: 10-85% Data Output & Logging Measurements are continuously recorded into a CSV logfile, capturing: Timestamp (every 20 ms) LED brightness (percentage) Pupil detection status (found/not found) Pupil size (width & height in mm) Pupil brightness (digital units 0-255) Purkinje reflex size & position (pixels: X & Y) Gaze angles (horizontal & vertical in degrees) Spherical refraction per eye, including mean & standard deviation over last 10 frames Interpupillary distance in mm Camera horizontal angle Salient Functional Characteristics Binocular dynamic measurement: Tracks continuous changes in accommodation (sphere), convergence, and pupil size for both eyes 50 Hz real-time sampling: High temporal resolution enables precise tracking of fast dynamics Open-field fixation: Uses a hot mirror to allow naturalistic visual targets at any distance Non-contact operation: Measurements gathered without touching the subject Research-grade device: Designed specifically for scientific applications investigating accommodation response times, IOL performance, convergence accommodation relationships, and neuro-ophthalmologic metrics Integration & Output Data can be streamed via USB or recorded to a VGA-connected monitor. Outputs are ideal for integration into custom research setups and signal logging systems. Salient Characteristics - Plusoptix PowerRef 3 Accommodation Measurement System The PowerRef 3 system must meet the following minimum salient characteristics to satisfy clinical research and operational requirements for binocular, real-time accommodation and convergence measurement: Measurement Capability: Must perform simultaneous binocular measurement of refractive state (sphere, vertical meridian), convergence/vergence, and pupil size (both eyes). Must provide continuous, real-time data acquisition suitable for dynamic accommodative and vergence analysis. Sampling and Data Output: Must provide a minimum sampling rate of 50 Hz (20 ms intervals). Must support continuous data streaming and export to external computers and research software. Must allow real-time or recorded output in spreadsheet-compatible formats. Optical and System Design: Must use infrared photorefraction technology. Must include an open-field optical design, enabling natural fixation on targets at varying distances without the constraints of an enclosed optical path. Must incorporate a hot mirror target presentation system permitting both stationary and moving fixation stimuli at adjustable distances. Calibration and Reliability: Must be engineered for long-term calibration stability, requiring no routine recalibration under normal use. Must include durable optics and electronics suited for repeated daily research use. Fixation Target Flexibility: Must support user-selectable fixation targets, including moving or adjustable distance stimuli for controlled accommodation and vergence testing. Integration and Compatibility: Must be compatible with standard Windows-based data acquisition systems, research platforms, or laboratory PCs. Must allow USB or networked connection for external data handling. System Configuration: Must include all necessary hardware, software, cables, and accessories required for full operational use upon installation. Background The VA-ORD-funded study Home-based Treatment of Binocular Eye Dysfunction in Veterans with Traumatic Brain Injury (Mark Walker, M.D., principal investigator) will investigate physiological mechanisms underlying near vision impairment in Veterans and will conduct a pilot study to explore the feasibility and potential efficacy of virtual-reality for customized home therapy of convergence insufficiency. This study requires robust measures of ocular accommodation, the change in the shape of the eye's lens to focus on near images. For that purpose, we require a device that can measure directly changes in lens curvature and that can do this dynamically at a high enough sample rate to measure not only the amount but also the rate of accommodation. The device must also have integrated eye tracking for simultaneous measurement of ocular vergence. The PlusOptix PowerRef3 is the only currently available device that measures accommodation directly and dynamically, is portable, and includes eye tracking to measure simultaneous convergence. Scope Acquisition of an automated retinoscopy-based accommodation and ocular vergence measurement device, its control software, and associated measurement apparatus. The information identified above is intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and can provide the sought-out supplies/services, please provide the requested information below. Response to this notice should include company name, address, point of contact, DUNS number, and size of business pursuant to the following questions: Indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc. Is your company considered small under the NAICS code identified under this RFI? If not, is your company considered small under a related NAICS code? Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact, and size status (if available). If you are a small business and you are an authorized distributor/reseller for the items identified above (or an equivalent solution), do you alter, assemble, or modify the items requested in any way? If so, state how and what is altered, assembled, or modified. Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions you are providing information for available on your schedule/contract? Please provide general pricing of your products/solution for market research purposes. Please submit your capabilities regarding the salient characteristics provided and any information pertaining to brand name or equal to items to establish capabilities for planning purposes. No re-manufactures or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM. SUBMISSION Responses to this notice shall be submitted via email to kevin.peeples@va.gov and robert.blasko@va.gov referencing 36C25026Q0950 in the email. Telephone responses will not be accepted. Responses must be received no later than September 8, 2026, at 7:00am EST, (Eastern Standard Time). If a solicitation is issued, it shall be announced at a later date, and all interested parties must respond to that solicitation separately from responses to this RFI. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT JAN 2025 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS NOV 2023 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS APR 2026 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS MAR 2023 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.219-76 852.203-70 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (DEVIATION) - COMMERCIAL ADVERTISING JAN 2023 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018 852.237-70 CONTRACTOR RESPONSIBILITIES OCT 2019 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS SEP 2023 52.212-2 EVALUATION--COMMERCIAL ITEMS NOV 2021 Additional Links: Veterans Affairs Home Page

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