Palm Desert Opengov #2026-RFP-056

Palm Desert Solicits Comprehensive Agenda and Public Meeting Management Solution

The City of Palm Desert is seeking proposals for a comprehensive Agenda, Legislative, and Public Meeting Management Solution to modernize and streamline its legislative and public meeting processes. - Government Buyer: - City of Palm Desert, California - City Clerk's Office (CMO) - OEMs and Vendors: - No specific OEMs named; eScribe noted as current platform - Products/Services Requested: - Agenda, Legislative, and Public Meeting Management Software Solution - Must support agenda development, meeting administration, minutes preparation, public access, video streaming, records management, and related workflows - Implementation and configuration services - Data migration from current systems (including eScribe) - Integration with existing City technology - Training for City staff - Go-live support - Ongoing maintenance and technical support - Unique/Notable Requirements: - Solution must improve efficiency, reduce duplicative processes, enhance accessibility and transparency - Support for AI-enabled features and automation is encouraged - Accessibility compliance and security are required - Phased implementation and innovative approaches are welcome - Contract term: three years, with two optional one-year extensions (maximum five years) - City is open to both cloud-based and on-premises solutions - Must support public engagement and provide easy access to meeting materials and recordings

Description

The City of Palm Desert is seeking proposals from qualified firms to provide a comprehensive, modern Agenda, Legislative, and Public Meeting Management Solution that supports the full lifecycle of the City's legislative and public meeting processes. The solution should streamline agenda development and approval, meeting administration, minutes preparation, public access to meeting materials, video streaming and recordings, records management, and related workflows. The contract term is initially 3 years with two 1-year extensions possible, for a maximum of 5 years. The City aims to improve efficiency, reduce duplicative processes, enhance accessibility and transparency, integrate with existing technology, and provide a reliable platform for future operations.

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