Springfield Public Schools Ionwave #27-017 Addendum 2 (Telephone System)

Springfield R-12 School District Telephone System Replacement (NEC Models Referenced)

The School District of Springfield R-12 in Missouri is seeking proposals for a comprehensive replacement of its telephone system across all district facilities. - Government Buyer: - School District of Springfield R-12, Purchasing and Distribution Office - Contact: Michelle Bentley, CPPO, NIGP-CPP, Purchasing Manager - Products and Quantities Requested: - 1,929 classroom phones (current model: NEC ITK 6D) - 899 office phones (current model: NEC 8LCX) - 112 reception phones (current model: NEC ITK 24) - Software and licensing for the new phone system - Training for district staff - Labor for installation of all phones - OEMs and Vendors: - NEC (current phone system manufacturer; referenced models NEC ITK 6D, NEC 8LCX, NEC ITK 24) - Notable Requirements: - Proposals must include equipment purchase, installation, and ongoing support - Contract period is three years with two optional one-year renewals - Warranties, compliance with safety and ethics policies, and submission of certifications and plans are required - Vendors must provide training and ensure all phones are installed district-wide - Pricing must remain firm throughout the contract and renewal periods

Description

The School District of Springfield R-12 is requesting proposals from qualified offerors for telephone system services. The solicitation requires online responses via the e-bid system and prohibits emailed or faxed copies. The district will provide a site visit to tour two district buildings to understand the current phone system. The process includes evaluations, presentations, intent to award, and board approval scheduled between October and December 2026.

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