SAM #PR16173120

U.S. Embassy Kingston Request for Desktop PCs, UPS Units, Multifunction Printer/Copier, Toners, and Surge Protector

The U.S. Embassy Kingston, under the Department of State, is soliciting quotations for a range of office technology equipment and supplies. - Government Buyer: - U.S. Embassy Kingston (Department of State) - Products Requested: - Eleven (11) all-in-one desktop PC computers - Intel Core Ultra 3 processor or comparable - 23.8-inch screen, 16GB DDR5 memory, 256GB NVMe SSD - Windows 11 Professional, Microsoft Office, anti-virus software - 3-year onsite warranty - Six (6) line interactive UPS units (1000VA/500W, 120V) - One (1) multifunction printer/copier - Color and black-and-white printing - Automatic duplexing, high monthly print volume, multiple input trays - 2-year warranty - Three (3) toner cartridges (black, magenta, cyan, yellow) - One (1) surge protector - High joule rating, durable metal housing, automatic shutdown protection - Accepts 3-prong NEMA 5-15 plugs, lighted on/off switch - Unique Requirements: - Latest technology and robust warranties required - Delivery within 60 days to Kingston, Jamaica - Quotations must be in USD, excluding duties and taxes - Vendors must be registered in SAM at time of quotation submission - No specific OEMs or part numbers are mentioned; vendors may propose equivalent products from recognized manufacturers.

Description

The United States Embassy in Kingston invites quotations from authorized resellers/dealers of photocopiers for the purchase of a multifunction copier/printer and desktop computers with accessories listed below.

Eleven (11) All in one Desktop PC Computer:

Form Factor: All in one Case Processor: Intel Core Ultra 3 Processor or comparable.

Latest Technology Screen Dimension: 23.8-inch-wide screen, Full HD, non-touch with integrated camera

Memory:16 GB DDR5, 1DIMM or Higher (expandable to at least 64GB)

Hard Disk:256GB (minimum)

Hard Disk Type: NVMe SSD

Keyboard: USB 101- Keys

Operating System: Windows 11 professional (pre-loaded)

Wireless: Integrated 802.11ac WIFI, Integrated Bluetooth

Security: Cable locking Slot, BIOS password protection

Audio: Integrated Audio Sub System

Microphone: Integrated

Webcam: Integrated

Ports: HDMI output, Audio Jack, 2x Side USB, 4x rear USB/Type C

Network Interface: 10/100/1000 Ethernet

Warranty: 3 years manufacturer onsite parts and labor

Each unit should be complete with Microsoft Office and an Anti-Virus Software

Six (6) - UPS - Line Interactive, 1000VA/500W, 120V

One (1) Multifunction Printer/Copier

Functions: Copier, Scanner and Printer

Prints: Color and Black and White

Interface Connection: Hi-Speed USB 3.1, Wired Ethernet, 10/100/1000 Mbps, Scan to email

OS Support: PC, MAC

Power Source: 110 Volts AC, 50/60 HZ

Duplex Printing: Automatic

Recommended monthly print volume: 10,000 pages per month (minimum)

Input Tray: 2 minimum

Printing:

Print resolution: 1200 x1200 dpi (minimum)

Print Speed: 25ppm minimum

Copying:

Copy Resolution: 600 x 600 dpi (minimum)

Enlargement: At least 400 percent

Reduction: At least 25 percent

Scanning:

Optical Resolution: 600x600 dpi (optical)1

Automatic Duplexing: Yes

Media Handling:

Paper handling Support: Plain Paper, Inkjet Paper, Glossy Paper, Transparency, Recycled Paper, Laser Paper

Media Size: Letter, legal, Executive, A4, A5, B5, B6, A6, Folio

Input Capacity: Tray 1 (bypass tray): 100 Sheets

Tray 2 (Paper tray): 250 sheets

ADF Sheet Capacity: At least 100 Sheets

Warranty: Two (2) years parts and labor            

Three (3) each Toners for the Multifunction Printer/Copier

[Black, Magenta, Cyan, Yellow]

One (1) - Surge Protector for the Multifunction Printer/Copier:

High joule rating, Durable metal housing, automatic shutdown protection, accepts 3-prong NEMA 5-15 plugs and ighted on/off switch.

Delivery Terms:

Delivery shall be no more than 60 days after receipt of order, FOB Destination to the US Embassy in Kingston, 30 Monroe Road, Kingston 6, Jamaica. The vendor shall be responsible for all costs associated with packaging, handling, transportation and delivery.

Pricing:

Quotations should be submitted in United States Dollars (USD), excluding duties and taxes, and must include supply availability, estimated delivery time, warranty information, detailed product literature/specifications. 

Payment Terms 

Net 30 days from receipt of a proper invoice and acceptance of the equipment.

Response:

All firms responding to this Request for Quotation must have an active registration in the System for Award Management (SAM) at the time of quotation submission.

Interested parties should email their quotations, together with the completed NDAA Section 889 Representations, to Kingstonquotes@state.gov no later than TUESDAY, SEPTEMBER 8, 2026, AT 2:00 P.M.

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