New York State Contract Reporter #OMH01-C203157-3650462

Preventive Maintenance and Repair Services for Chiller Systems at Pilgrim Psychiatric Center

The New York State Office of Mental Health is seeking a contractor for a three-year preventive maintenance and repair services contract for chiller systems and ancillary equipment at Pilgrim Psychiatric Center in West Brentwood, Suffolk County, NY. - Government Buyer: - New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services, Pilgrim Psychiatric Center - Scope of Services: - Scheduled preventive maintenance, inspections, and repairs for chiller systems, cooling towers, pumps, controls, refrigerant monitor systems, and ancillary equipment across multiple buildings - Tasks include seasonal startup, monthly and bi-monthly preventive maintenance, seasonal shutdown, annual condenser tube inspection and cleaning, and diagnostic assessments - Emergency repair response required within two hours - Coordination with water treatment providers - Detailed reporting and compliance with safety regulations - Notable Requirements: - Fixed 10% material markup; $30,000 annual material allowance for repairs - No reimbursement for travel expenses - Strict adherence to New York State Department of Labor Prevailing Wage Rates - MWBE participation goals: 16% MBE, 14% WBE (or 30% combined); SDVOB goal: 6% - Mandatory site visit for bidders - Proof of experience, insurance, background checks, and compliance certifications required - OEMs and Vendors: - Siemens Industry Inc. referenced as a prior contract awardee; no specific OEMs for chiller equipment named in the solicitation - Products/Services Requested: - Preventive maintenance and repair services for chiller systems and ancillary equipment (no specific part numbers or quantities listed) - Unique/Notable Requirements: - Services cease for equipment replaced during facility upgrades - Multiple service visits per year for monthly and bi-monthly tasks - Mandatory use of Bid Quote Sheet for pricing

Description

The New York State Office of Mental Health and Pilgrim Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide preventive maintenance services for chiller systems and ancillary equipment at their campus located at 998 Crooked Hill Road, West Brentwood, NY 11717. The contract term is three years, and the scope includes tasks detailed in Appendix D of the contract boilerplate. A mandatory site visit is scheduled for September 2, 2026, and bids are due by September 24, 2026. The contract includes Minority and Women Business Enterprises (MWBE) and Service Disabled Veteran Owned Businesses (SDVOB) participation goals of 16% MBE, 14% WBE, and 6% SDVOB, and New York State Department of Labor Prevailing Wage Rates apply.

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