SAM #36C25626Q1290

Surgical Operational Efficiency Specialist Services for Houston VA Medical Center

This opportunity is for Surgical Operational Efficiency Specialist (SOES) services at the Michael E. DeBakey VA Medical Center in Houston, Texas, managed by the Department of Veterans Affairs, Alexandria VA Health Care System, Network Contracting Office 16. - Government Buyer: - Department of Veterans Affairs - Alexandria VA Health Care System - Network Contracting Office 16 - Services Requested: - Surgical Operational Efficiency Specialist (SOES) services - Support for minimally invasive surgical procedures and instrument reprocessing - Coordination of equipment repairs, inventory management, maintenance, inspection, preventive maintenance, and minor repairs - Collaboration with BioMed Department - Excludes direct patient contact and sterilization tasks - Clinical Areas Covered: - Main Operating Room - Urology Clinic - ENT Clinic - Speech Pathology - Anesthesia - Cardiology Cath Lab - Pulmonary Bronch Lab - Sterile Processing Department - Contract Details: - One-time, firm-fixed price contract - No specific start/end dates or option years provided - Unique Requirements: - Focus on operational efficiency and readiness of surgical equipment - Responses especially encouraged from SDVOSB and VOSB firms - No specific OEMs, vendors, part numbers, or product quantities are mentioned in the solicitation.

Description

Page 3 of 3 Released pursuant to Federal Acquisition Regulation (FAR) Part 10: Market Research, this is a Request for Information.

Purpose: Department of Veterans Affairs SURGICAL OPERATIONAL EFFICIENCY SPECIALISTS HOU VAMC

In an effort to enhance competition, NCO16 is performing preliminary market research to identify interested, qualified, capable, SDVOSB and VOSB firms possessing the capacity necessary to compete for a VHA procurement opportunity. In case no SDVOSBs or VOSBs possess the capacity, all Firms possessing the necessary capacity are encouraged to provide a response.

Results of the preliminary market research will be used to determine the potential future solicitation s set-aside requirement.

This source sought notice is issued solely for informational, market research, and planning purposes. It does not constitute an Invitation for Bid (IFB), Request for Quote (RFQ), Request for Proposal, or a promise to issue a subsequent RFQ/IFB/RFP. Currently, no solicitation document exists. Issuance of this notice does not establish any obligation on the part of the Government and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. In addition, respondents are advised that the United States Government is under no obligation to pay for any information or administrative cost incurred in response to this notice. At this time, proprietary information is not being requested. Respondents shall refrain from including proprietary information in responses to this notice.

The Department of Veterans Affairs anticipates awarding a one-time, Firm-Fixed Price (FFP) Contract.

Scope Summary:

Houston VAMC requests a full-service program supplying Surgical Operational Efficiency Specialist (SOES) to support minimally invasive surgical (MIS) procedures and the reprocessing of MIS-related instruments for locations within MEDVAMC including the Main Operating Room, Urology Clinic, ENT Clinic, Speech Pathology, Anesthesia, Cardiology Cath Lab, Pulmonary Bronch Lab, and the Sterile Processing Department at MEDVAMC. SOES responsibilities: coordinate the repairs and exchange of equipment with various manufacturers organize and processes equipment in areas specified by MEDVAMC.
inventory organization of all equipment within rooms as indicated and required by MEDVAMC to maintain proper reporting and record keeping of all inventory. receive and process damaged or excess equipment as well as keep inventory as specified. facilitate the maintenance of any and all calibrations, certifications, repairs, parts, services for covered devices Expert video / equipment maintenance, inspection, function and supply checks, transport and set up to enhance video / equipment on-time availability and preparedness for quick OR turn-over, OR assignment changes and at peak surgical volumes. provide all inspection, testing, preventive maintenance, and minor repair (sharpening, dent removal, straightening, lubrication, polishing distal window, insulation testing) services including related supplies and minor replacement parts prohibited from performing or participating in direct patient contact, opening of sterile supplies, handling of any prescription or non-prescription medication for any purpose, advising staff or surgeons on the use of any medical devices in a medical procedure and sterilizing any instrument or device or validating the sterility of any instrument or device. work closely with MEDVAMC BioMed Department to ensure all equipment is maintained in the OR and clinical areas

Requested Information:

1. Please provide a positive statement of interest in submitting a quote based on the general scope summary above.

2. Please identify your firm s small business category. If your firm is either SDVOSB or VOSB, please state whether you are currently verified as an SDVOSB at sba.gov.

3. Please provide a capability statement. Describe your firm s in-house capability to accomplish the summarized scope/goal.

4. Please state your firm's name, address, SAM UEI and CAGE number, and primary point of contact, including telephone number(s) and email address.

5. If your firm has an active contract for this service, please respond and provide the contract number. A separate Sources Sought Notice will not be posted.

Response Submission:

Please submit your information via email to Felicia Lovelady, Contracting Officer at felicia.lovelady@va.gov, by the closing date and time listed. Please limit your responses to three (3) pages and please include the following as the subject line of your email: 36C25626Q1290 SURGICAL OPERATIONAL EFFICIENCY SPECIALISTS - SOURCES SOUGHT RESPONSE

Please do not include advertising or promotional materials.

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

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