SAM #N0017326Q5277

Naval Research Laboratory Solicitation for ThorLabs Scientific Cameras and Optical Accessories

The Naval Research Laboratory (NRL), Department of the Navy, is soliciting quotations for ThorLabs scientific optical and imaging equipment to support research activities. - Government Buyer: - Naval Research Laboratory (NRL), Washington, DC - OEM Highlight: - ThorLabs is the sole OEM specified; all products must be genuine ThorLabs items - Products Requested: - Kiralux Compact Scientific 2.3MP Color Camera, USB3.0 (PN: CS235CU), total quantity: 16 - Multiple optical mounts, filters, rotation stages, LED components, and accessories - Examples include: Mounted VIS Linear Polarizer (PN: LPVIS050-MP2, qty: 2), Achromatic Half-Wave Plate (PN: AHWP10M-980, qty: 3), Motorized Rotation Stage (PN: KPRM1E, qty: 2), Laser Safety Screens (PN: TPS19, qty: 7), UV LEDs (PN: LED255W, qty: 1; PN: LED250J, qty: 1) - Full list includes over 30 distinct ThorLabs part numbers with quantities ranging from 1 to 7 per item - Notable Requirements: - Strict 'brand name only' mandate: only ThorLabs equipment is acceptable - New equipment only; no remanufactured or 'gray market' items - All items must be covered by the manufacturer's warranty - Vendors must be OEM, or OEM-authorized dealers/distributors/resellers, with proof of authorization - Delivery Requirement: - All items must be delivered FOB destination to NRL, Washington, DC, on or before the specified contract end date - Small Business Set-Aside: - Opportunity is restricted to small businesses under NAICS code 334516 - Estimated Contract Value: - Based on the scope and typical pricing, estimated range is $50,000 to $120,000 - Period of Performance: - Delivery required on or before contract end date; no option years or annual subscriptions specified

Description

SOLICITATION FOR COMMERCIAL ITEMS

This is a solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes that quotations are being requested, and a written solicitation document will be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC)  2026-01 Effective: 03/17/2026

This is a Total Small Business Set-Aside in accordance with FAR 13.003 (b)(1) on a Firm-Firm Fixed-Price (FFP) basis.

The associated North American Industrial Classification System (NAICS) code for this procurement is 334516, with a small business size standard of 1000.

The associated Federal Supply Code (FSC) / Product Service Code (PSC) procurement is 6640.

The Naval Research Laboratory (NRL), located in Washington, DC, is seeking to purchase ThorLabs Kiralux Compact 2.3MP Scientific Camera and accessories

All interested companies shall provide quotations for the following:

X See SF 1449 attachment

Supplies: BRAND NAME ONLY

Software/Hardware/Services: 

This procurement is for new equipment ONLY, unless otherwise specifically stated.  No remanufactured or "gray market" items are acceptable. All equipment must be covered by the manufacturer's warranty.

• Vendor shall be an Original Equipment Manufacturer (OEM), an OEM authorized dealer, an authorized distributor, or an authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions

• Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured.

FOB DESTINATION IS THE PREFERRED METHOD

Estimated Delivery Time: __________________

For FOB ORGIN, please provide the following information:

FOB Shipping Point: _______________________

Estimated Shipping Charge: _________________

Dimensions of Package(s): ____________________

Shipping Weight: __________________________

SUBMISSION INSTRUCTIONS:

All Quoters shall submit 1 (one) copy of their technical and price quote with a signed/dated page 1 of attached SF1449.

Include your company DUNS Number and Cage Code on your quote.

All quotations shall be sent via e-mail.

GOVERNMENT POINT OF CONTACT

Purchasing Agent Name: Richard Key

Tel: 202-875-9213

Email: richard.a.key2.civ@us.navy.mil

Please reference this combined synopsis/solicitation number on your correspondence and in the "Subject" line of your email.

ALL QUESTIONS REGARDING THE SOLICITATION SHALL BE SUBMITTED VIA EMAIL.

The government intends to award a purchase order as a result of this solicitation that will include the terms and conditions set forth herein.  Award may be made without discussions or negotiations, therefore prospective contractors should have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a response to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Terms and Conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Exceptions. Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred

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