SAM #36C24426Q0931

Sole Source Annual Subscription and Maintenance for Radformation Radiotherapy Software at VA Medical Center

This opportunity is for a sole source, annual software subscription and maintenance contract for Radformation radiotherapy software at the Corporal Michael J. Crescenz VA Medical Center in Philadelphia, PA. - Department of Veterans Affairs, Network Contracting Office 4 (NCO4) is the buyer - Sole source contract intended for Radformation, Inc., the only authorized provider - Software products include: - ClearCalc Secondary Calculation - ClearCheck Radiotherapy Treatment Plan Evaluation - AutoContour Radiotherapy Automated Contouring - ChartCheck Radiotherapy Treatment Evaluation - EZFluence Radiotherapy Automated 3D Planning - Services include routine upgrades, troubleshooting, maintenance, training, dosimetrist guidance, and help desk support (1-hour callback during business hours) - Contract covers 2 Linacs and requires certified technicians for Eclipse workstations - Firm-fixed-price contract for one year (Sept 31, 2026 – Sept 30, 2027), total price after discounts is $23,767.16 - NAICS code: 541511 (Custom Computer Programming Services) - Interested vendors may submit capability statements, but Radformation is specified as sole source - No option years; annual subscription only - Software uniquely compatible with existing systems and includes operational efficiency support

Description

The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source a contract for the purchase of ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions at the following medical center:

Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) 3900 Woodland Ave Philadelphia, PA 19104

The objective of this sole source award is for a firm fixed price contract with Radformation, Inc., 335 Madison Ave. Fl. 4, New York, NY 10017, UEI H3PKJDHYM524. This sole source determination is in accordance with FAR 13 Simplified acquisition Procedures in accordance with 41 USC 253(c)(1) Competition Requirements as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. Radformation, Inc. is the only authorized servicing agent for the ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions, and all related equipment and software at the location provided above. The contractor maintains sole proprietorship.

The North American Industry Classification System (NAICS) code for this procurement is 541511, Custom Computer Programming Services. The Small Business Administration (SBA) size standard is $34 Million.

This notice of intent to sole source is not a request for quotes. Interested vendors who can meet this requirement (draft Statement of Work (SOW) is attached), should identify their interest and capability, and respond to this notice by 08/31/2026 by 3:00 PM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEI Number, Socioeconomic Category, and a brief description of your business entities capability to provide these services, as described in the SOW.

All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist. E-mail: leon.mckenzie@va.gov. Please include the reference number provided on the SAM.gov website. Facsimile or telephonic responses will not be accepted.

Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.

A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

See attached: Statement of Work

See attached: J&A Redacted

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