SAM #19AJ2026Q0019

Inspection and Repair Services for Fuel Storage Tanks at U.S. Embassy Baku

This opportunity involves the inspection and repair of two large aboveground fuel storage tanks at the U.S. Embassy in Baku, Azerbaijan, under the U.S. Department of State. - Government Buyer: - U.S. Department of State - Sub-agency: U.S. Embassy Baku, Contracting and Acquisitions - Office of Safety/Health and Environmental Management (SHEM) also referenced - OEMs and Vendors: - No specific OEMs or named vendors are identified in the solicitation or attachments - Products/Services Requested: - Inspection and repair services for two 25,000-liter aboveground fuel storage tanks - Includes cleaning, internal inspection, corrosion repair, sealing, painting, and quality assurance - Requires all labor, materials, equipment, and insurance (Defense Base Act and Third Party Liability) - Strict adherence to confined space entry and safety procedures per SHEM guidelines - Chemicals for disinfection and maintenance (referenced in SHEM program): - Calcium hypochlorite (technical grade, 65% available chlorine) - Part numbers: 6810-01-358-4336 (16oz bag), 6810-01-065-2410 (100 lb drum) - Sodium metabisulfite (technical grade, 98%) - Part number: 6810-00-281-4255 (25 lb drum) - Unique or Notable Requirements: - Contractor must provide Defense Base Act and Third Party Liability insurance - Compliance with confined space entry and safety management program is mandatory - All work must be performed in accordance with the Performance Work Statement and SHEM safety protocols - Pre-proposal conference will be held at the embassy site - Offerors must be registered in SAM and submit proposals electronically in English

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19AJ2026Q0019

Enclosed is a Request for Quotations (RFQ) for Inspection and Repair of Fuel Tanks at the U.S. Embassy Baku, Azerbaijan. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on September 2, 2026, at 10:00 am (local time) at the US Baku (111 Azadliq ave.). Prospective offerors/quoters should contact Anar Rzayev by September 1, 2026, 15:00 (local time) for additional information or to arrange entry to the building.

Quotations are due by September 14, 2026, 18:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration (please see attached instruction file for registration)

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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