SAM #191D3226R0048

Quarterly Maintenance Services for Embassy HVAC and Appliances in Jakarta

This opportunity is for a maintenance service contract at U.S. Embassy residences in Jakarta, managed by the U.S. Department of State. - Government Buyer: - U.S. Department of State, American Embassy Jakarta, Contracting Office - Contact: Widodo Winaskita, Contracting Assistant - Products/Services Requested: - Preventive maintenance services for HVAC and appliances - 380 AC split units (Panasonic, inverter type, refrigerant R410 & R32, 1PK to 2PK) - 51 appliance sets, including: - Washing Machines (198 liter, heavy duty; Speed Queen, Whirlpool, General Electric) - Dryer Machines (198 liter, heavy duty; Speed Queen, Whirlpool, General Electric) - Range/Stove (free-standing, heavy-duty gas stove and bake oven; General Electric, Frigidaire) - Water Heaters (189 liters, electric and gas; Rheem) - Refrigerators & Freezers (617 liters, adjustable temperature; General Electric, Frigidaire, Electrolux) - Exhaust Fans (6 sets, 25 inch; Panasonic) - Unique/Notable Requirements: - Quarterly preventive maintenance for all listed equipment - Contractor must provide qualified technicians, tools, PPE, and transportation - Emphasis on quality assurance, security clearances, and compliance with FAR and DOSAR clauses - Firm-fixed price contract for one year, with two one-year option periods (up to three years total) - OEMs Highlighted: - Panasonic, Speed Queen, Whirlpool, General Electric, Frigidaire, Rheem, Electrolux

Description

Enclosed is a Request for Proposal (RFP) for Maintenance Service Contract of the HVAC and Appliances at U.S. Embassy Residences in Jakarta Area.  If you would like to submit proposal, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Proposals are due by September 11, 2026, at 12.00 p.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your proposal must be submitted electronically to JakartaPCUBidding@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word or MS-Excel or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a proposal to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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