SAM #36C26126Q1224

VA Palo Alto requests Motorola Astro Core P25 radio equipment maintenance and support services

This opportunity is for maintenance and support services for Motorola Astro Core P25 radio equipment at the VA Palo Alto Health Care System and associated locations. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 21 (NCO 21) - VA Palo Alto Health Care System - OEMs and Vendors: - Motorola Solutions (Astro Core P25 equipment) - Products/Services Requested: - Maintenance and support services for Motorola Astro Core P25 radio systems - Includes regular and emergency maintenance, repairs, preventative maintenance, testing, technical support, onsite support, network hardware repair, software updates, and professional implementation services - Coverage for radio systems, dispatch consoles, antennas, and related equipment - Contractor must provide all labor, parts, materials, and maintain a parts inventory - 24/7 emergency response required within 3 hours - 12 months of service (base year) - Unique/Notable Requirements: - Compliance with limitations on subcontracting for small businesses - Contractors must be registered in SAM; SDVOSB/VOSB verification if applicable - Capability statements and experience with Motorola Astro Core P25 maintenance required - Service coverage across multiple VA locations (Palo Alto, Livermore, Menlo Park) - Firm fixed price contract for one year - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - No specific product part numbers provided; focus is on service for Motorola Astro Core P25 equipment

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY.
No Solicitation is currently available. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification, and is in no way binding on the Government. The Government will not pay for any information submitted in response to this request. The information requested will be used solely within the Department of Veterans Affairs to facilitate decision making and will not be disclosed outside of the Government. The determination of a procurement strategy, based upon the comments submitted in response to this Sources Sought Announcement, is solely within the discretion of the Government. The applicable North American Industry Classification System (NAICS) Code is 811210 Electronic and Precision Equipment Repair and Maintenance, and the small business size standard is $34.0 Million. The Department of Veterans Affairs (VA) Network Contracting Office (NCO 21) is soliciting information from contractors that can provide Astro Core P25 equipment maintenance and support for VA Palo Alto Health Care System. A draft copy of the Statement of Work (SOW) is attached. Brief Description of Services See attached Draft SOW. Capability Statement All interested contractors must respond by email to Cynthia.diezel@va.gov before 10:00 A.M. PST on September 1, 2026. Please answer the following questions when responding: What is your company s Socioeconomic Status? (ex: small business, large business, SDVOSB, etc.) a. If SDVOSB or VOSB, are you registered with the Small Business Administration?
Veteran Small Business Certification (sba.gov) Provide Company s legal name along with Unique Entity ID (SAM) number.

Primary point of contact, including phone number and e-mail address.

Capabilities Statement.

Describe experience in providing Astro Core P25 equipment maintenance and support.

List other Projects (Government and Commercial) that are similar in scope and size.

As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/html/52_217_221.html

7a. Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?

7b. With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?

7c. Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?

GSA Contract Number, if applicable.

Fill out the price estimate below.

*Failure to provide the information requested above (items 1-9) will be considered non-responsive and will not be considered a viable source. RFQ number 36C26126Q1224 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision.
This synopsis is not to be construed as a commitment by the Government and no contract will be awarded as a direct result of this Sources Sought announcement.
Notes: Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/SAM/ SDVOSB and VOSB firms should be registered at the time of submission and verified at Veteran Small Business Certification (sba.gov)

CLIN Description Quantity Unit Unit Price Total Price 0001 Astro Core P25 Equipment maintenance and support in Accordance With Performance Work Statement.

Projected Period of Performance -Base Year 12/01/26 11/30/27 12 MO $ $ Total Estimated Price

$

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