SAM #36C25926Q0741

Material Handling Equipment Maintenance Services for VA Western Colorado Health Care System, Grand Junction, CO

This opportunity from the Department of Veterans Affairs, Western Colorado Health Care System, seeks maintenance support services for powered industrial material handling equipment at its Grand Junction, CO facility. - Government Buyer: - Department of Veterans Affairs, Western Colorado Health Care System - OEMs and Equipment Models: - JLG (SkyTrak 6036 telehandler, part number 0160106511) - Doosan Industrial/Bobcat (B20X-7 Plus electric fork truck, part number FBA12-4250-02790) - Crown Industrial (C5-1050-60 propane fork truck, part number 10760017) - Toyota Industrial (9BDRU15 electric fork truck, part number 9BDRU15-39159) - Uline (H-1679 pallet truck with scale, part number 105606002004) - Energic Plus (LF3 48-120-483 battery charger, part number 007215) - GNB (EHF26T110 battery charger, part number SSKHF0031617 KY) - Products/Services Requested: - Scheduled preventative maintenance (semi-annual, annual, biennial) - Inspections, calibration, battery/electrical maintenance, hydraulic fluid and filter replacement, brake and transmission service - Scale calibration (NIST-traceable) - Unscheduled/corrective/emergency repairs (parts and labor) - Unique/Notable Requirements: - Factory/OEM-authorized technician certification for each equipment manufacturer - NFPA 70E electrical safety training - Compliance with OSHA 1910.178(l) and ANSI/ITSDF standards - Timely onsite response for unscheduled repairs - Warranty coverage for repairs and parts - Firm-fixed price contract with government-established not-to-exceed (NTE) amounts for parts and labor - Contract Structure: - Base year plus four option years, with a possible 6-month extension - Biennial services performed in Option Year 1 and Option Year 3 - Total contract duration not to exceed 5 years, 6 months

Description

Request for Quote: Material Handling Equipment (MHE) Maintenance Support Services for the VA Western Colorado Health Care System (WCHCS), Grand Junction, CO (Solicitation No. 36C25926Q0741) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Site Visit A site visit is strongly encouraged to ensure accurate bid submissions. The site visit will occur at 10:00 MDT on September 2, 2026. Please contact Michael Brucker via email michael.brucker@va.gov to confirm your company will be attending as well as to obtain the meeting location information. Only one site visit opportunity will be provided. Questions The deadline for all questions is 12:00pm MDT on September 4, 2026. Those unable to attend the live Q&A session may still submit their questions. All questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions and answers from the live Q&A session as well as other written questions will be answered officially through an amendment to the solicitation on SAM.gov after questions deadline. Quotes Quotes are to be provided to John.Cheng2@va.gov no later than 12:00pm MDT on September 9, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submission (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated; failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0741. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 17, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 811310 with a business size standard of $12.5 Million. This solicitation is Open Market Unrestricted. Price/Cost Schedule List of Line Items How to read and price this schedule: Each Scheduled Preventative Maintenance (PM) line item corresponds to a single unit of equipment and the PM task(s) required for that unit at the stated frequency, per the SOW PM Frequency Matrix (Section 6.2). The service frequency is stated within each line item Description. Each scheduled PM line is a fixed price per service event. "Qty (events)" is the number of times that service is performed in the period; "JB" (job) = one completed and COR-accepted PM service event. Each service event is separately invoiceable only upon COR acceptance of the corresponding Field Service Report (see Section 13). Offerors shall price every line item. Offerors shall not alter the Government-established Not-to-Exceed (NTE) amounts or NTE labor hours on the Unscheduled Maintenance line items. Biennial services: Biennial line items (Hydraulic Fluid Replacement, and Coolant System Service for the diesel/propane units) are active, priced, performed, and invoiceable only in the designated biennial years: Option Year 1 and Option Year 3. Base Year Period: 9/15/2026 - 9/14/2027 (no biennial services) Line Item Description Qty Unit Unit Price Extended Amount 0001 Telehandler, JLG SkyTrak 6036 (SN 0160106511) General PM Services + Tire Inspection; Semi-Annual, in accordance with (IAW) the Statement of Work (SOW). 2 JB $ $ <!-- Additional line items follow the same structure --> <!-- Additional sections for other years and total summaries follow similarly --> Pricing Notes: Each Scheduled PM line item is a firm-fixed price per service event for the identified unit and task(s); the service frequency is stated within each line item Description. The extended amount equals the unit price multiplied by the number of events in the period (e.g., a Semi-Annual line at Qty 2 = unit price × 2). Semi-Annual = 2 events per period; Annual = 1 event per period; Biennial = 1 event, and appearing only in the periods in which biennial service is due (Option Year 1 and Option Year 3). Line item numbering is consistent across all periods: Scheduled PM = x001 x012; Unscheduled Maintenance (Parts and Labor Allowance) = x013 and x014; Biennial PM = x015 x018 (Option Year 1 and Option Year 3 only). The Annual Parts Allowance (Line Item x013) is a Government-established NTE dollar amount set identically for all Offerors; it is not to be priced or altered by the Offeror. The Annual Labor Allowance (Line Item x014) is a Government-established NTE labor-hour quantity. The Offeror inserts its fixed hourly rate; the extended amount = fixed hourly rate × NTE hours. The fixed hourly rate shall be inclusive of all overhead, travel, and transportation. The Government will evaluate total price by summing all line items across the Base Year and all Option Years, including the 52.217-8 option to extend services. Description of Requirements for the items/Services to be acquired: Material Handling Equipment (MHE) Maintenance Support Services. The Contractor shall perform all inspections, preventative maintenance, and corrective/unscheduled maintenance on the powered industrial material handling equipment identified in the SOW, in accordance with the SOW, OSHA 1910.178, ANSI/ITSDF B56.1, ANSI/ITSDF B56.6 (Telehandler), and manufacturer requirements. Quotes for labor hours shall include only billable labor hours performed at the physical Places of Performance defined in the SOW. The Contractor's proposed fixed hourly rate shall be inclusive of all overhead, including travel and transportation. The Annual Parts Allowance is a Government-established annual NTE dollar amount for unscheduled maintenance and replacement parts, as set in the Price/Cost Schedule. Failure to meet the technical qualifications in the Volume I instructions below will result in the Offeror's quote not being considered for evaluation. Failure to provide the required documents and/or information (technical documentation and quote) by the solicitation deadline will result in the Offeror's quote not being considered for award. STATEMENT OF WORK (SOW): See attachment Location of Work for Delivery and acceptance of Services at: VA Western Colorado Health Care System (WCHCS)2121 North AvenueGrand Junction, CO 81501 VA Grand Junction Offsite Warehouse559 Sandhill Ln., Bay Door 31Grand Junction, CO 81505 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality of the item offered to meet the Government requirement and (II) Price. Volume I - Technical capability qualifications to meet the Government's requirements: The vendor's offeror shall at a minimum submit documentation / proof of the following: Documentation demonstrating factory/OEM-authorized technician certification for each equipment manufacturer covered under this contract (JLG; Doosan Industrial/Bobcat; Crown Industrial; Toyota Industrial), held by the Offeror's own proposed Field Service Engineers (FSEs) who will perform the work, or equivalent documented qualified work experience of those FSEs, consistent with the SOW. Where the Offeror proposes to satisfy any covered manufacturer's certification through a subcontractor, the Offeror shall identify that subcontractor and the specific tasks it will perform under item 5 below. This requirement is a material technical qualification and will not be waived. Copy of current valid National Fire Protection Association (NFPA) 70E Electrical Safety training certification for the vendor's designated FSEs Documentation that the Offeror and designated FSEs meet the "Qualified" personnel requirements of OSHA 1910.178(l) (Powered Industrial Truck Operator Training). For any personnel performing work on battery or charging systems, a copy of current, valid NFPA 70E electrical safety training certification. A written execution plan explaining how the Offeror will meet the SOW performance requirements, including how it will maintain active access to OEM technical documentation, service manuals, schematics, parts lists, and diagnostic software necessary to service the covered equipment (noting the Government will not provide these), and how it will meet the emergency (48-hour) and non-emergency (96-hour) onsite response times and the 90% uptime requirement. Subcontractor Disclosure. If the Offeror intends to use one or more subcontractors, the Offeror shall submit a subcontractor disclosure that (a) identifies each subcontractor, (b) identifies the specific SOW tasks to be performed by the Offeror as Prime versus each subcontractor, and (c) demonstrates which entity holds the OEM certifications and qualifications required in items 1-3 above for the tasks assigned to it. The Prime shall demonstrate that it will retain management, supervision, and quality-control responsibility for all work performed under any resulting contract. Volume II - Price Price - The vendor offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. Offerors should provide a quote using the Price/Cost Schedule sequence and descriptions to facilitate easy comparison between offers during the evaluation phase. Offerors are welcome to also provide their own additional documentation of a more detailed breakdown quote specific to their services. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate offers/quotations: Technical capability qualifications to meet the Government's requirements Price Past performance Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Technical capability qualifications to meet the Government's requirements: The offer will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price. Past Performance: The vendor offeror is not required to submit past performance references, questionnaires, or supporting documentation as part of their offer. The Government will evaluate each Offeror's past performance to assess the relative risk associated with the Offeror's likelihood of successfully performing the requirements of this solicitation. Past performance will be evaluated based on the Government's independent assessment of the Offeror's record of performance on relevant prior or ongoing contracts. The Government will independently obtain past performance information through any and all available sources, including but not limited to: Contractor Performance Assessment Reporting System (CPARS) records; The System for Award Management (SAM.gov) and other federal award databases reflecting the Offeror's history of Government contract awards; Direct communication with Contracting Officers, Contracting Officer's Representatives, or other Government personnel who have administered contracts previously or currently performed by the Offeror; Publicly available information, including customer or client reviews, industry reporting, and other open-source information relevant to the Offeror's performance history. The Government reserves the right to consider past performance information from any Federal, state, local, or commercial contract the Offeror has performed that is relevant to the scope of this requirement, regardless of whether that contract is identified by the Offeror in its proposal. An Offeror with no identifiable relevant past performance history will not be evaluated favorably or unfavorably on this factor and will receive a neutral rating. The Government may consider an award to other than the lowest priced quoter/offeror if it’s in the best interest of the Government. If offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered nonresponsive. (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Applicable RFO Clauses Number Title Source 52.203-6 with Alt IRestrictions on Subcontractor Sales to the GovernmentStatute 52.203-13Contractor Code of Business Ethics and ConductStatute <!-- Additional clauses follow the same structure --> Additional Contract Requirements 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 Option to Extend the Term of the Contract (MAR 2000): The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months. <!-- Additional clauses follow similarly --> Other clauses and provisions are incorporated by reference, including those related to ethics, safety, security, and specific legal requirements, as detailed in the solicitation. Offers are due to John.Cheng2@va.gov by 12:00pm MDT, September 9, 2026. For further information, contact John Cheng at John.Cheng2@va.gov.

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