SAM #RETREAT

Chaplain Corps Marriage Retreat Lodging, Venue, and Catering Services for Space Force

This opportunity is issued by the United States Space Force, Space Launch Delta 30 / 30 CONS at Vandenberg Space Force Base, CA, for a Chaplain Corps Marriage Retreat. - Government Buyer: - United States Space Force, Space Launch Delta 30 / 30 CONS - Office: 30 CONS / PKB - Contact: 2Lt Ryan, Ty, Contract Specialist - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation or attachments - Products/Services Requested: - Lodging: 50 room-nights (double-occupancy standard guest rooms for 25 couples, 2 nights) - Conference/Meeting Space: Dedicated onsite conference room rental for up to 60 attendees, including standard AV setup and support - Catering: Onsite catering for Friday dinner, Saturday breakfast, and Saturday lunch for up to 50 attendees, including buffet/plated options and light breakfast - Service Fees & Authorized Surcharges: To be specified in detail - Unique/Notable Requirements: - Venue must be within 150 miles of Vandenberg SFB - Secure, access-controlled facilities or equivalent 24/7 private security - Accommodation for special dietary needs - Rapid recall capability for military participants - Contractor must be registered in SAM.gov - Physical security and privacy for attendees - All requested services must be provided onsite and coordinated for a seamless retreat experience.

Description

PROJECT TITLE: USSF Chaplain Corps Marriage Retreat - Summer/Fall 2026

ACQUISITION TYPE: Request for Quotations (RFQ) - Firm-Fixed-Price (FFP) Purchase Order

NAICS CODE:721110 (Hotels [except Casino Hotels] and Motels)

PRODUCT SERVICE CODE (PSC): V231 (Travel/Lodging/Recruitment: Lodging, Hotel/Motel)

SET-ASIDE: Total Small Business Set-Aside

DATE OF ISSUANCE: August 25, 2026

RESPONSES DUE: August 28, 2026, at 12:00 PM Pacific Daylight Time (PDT)

SECTION 1: INSTRUCTIONS TO OFFERORS & EVALUATION CRITERIA

1.1 BASIS FOR AWARD

Award will be made to the Offeror responsible whose quote represents the Lowest Price Technically Acceptable (LPTA) to the Government, in accordance with RFO Part 12 guidelines. Technical acceptability will be evaluated on a "Go/No-Go" basis using the minimum technical requirements / salient characteristics detailed in Section 2.

1.2 INSTRUCTIONS FOR SUBMISSION

Offerors wishing to be considered for this award must submit a complete quotation electronically via email to the primary point of contact listed in Section 5. A complete quote must include:

Technical Capability Statement (Maximum 5 Pages): Documenting how the proposed facility and service meet each of the Salient Characteristics in Section 2, specifically confirming availability for the weekend of September 18th - 20th, 2026. Pricing Quote: Fully completed Price Schedule (Section 3), detailing all costs for Lodging, Venue Space, and Catering. SAM.gov Status: Proof of active and valid registration in the System for Award Management (SAM.gov) in accordance with RFO 52.204-7, including UEI and CAGE Code.

SECTION 2: STATEMENT OF WORK (SOW) & SALIENT CHARACTERISTICS

2.1 SCOPE OF WORK

The Contractor shall provide all necessary personnel, lodging, conference/meeting space, food and beverage, and administrative services to support a Chaplain-led Marriage Retreat for active-duty Airmen, Guardians, and their immediate family members assigned to Vandenberg Space Force Base (VSFB).

2.2 PERFORMANCE TIMELINE

The entire performance of this purchase order shall occur over the weekend of September 18, 2026 through September 20, 2026(Friday check-in, Sunday check-out).

2.3 MINIMUM TECHNICAL REQUIREMENTS / SALIENT CHARACTERISTICS

Geographic Location: The venue must be located within a 3-hour driving radius(approximately 150 miles) of Vandenberg Space Force Base, CA, to ensure rapid recall capability of active-duty military participants in the event of an operational mission change. Physical Security: The facility must be located on a secure, access-controlled military or federal installation (gated entry with 100% ID check/visitor screening) or provide equivalent 24/7 controlled-access private security to guarantee the safety, privacy, and operational security (OPSEC) of military personnel and their families. Lodging Capacity: The Contractor must provide a minimum of 30 double-occupancy guest rooms (King-sized beds preferred) under a single contract/block for two (2) consecutive nights (September 18th and September 19th, 2026). Meeting Facilities: The venue must feature an onsite, private, and dedicated conference room/meeting space capable of comfortably seating a minimum of 60 attendees in a classroom, banquet, or "rounds" configuration. The space must include standard audio-visual (AV) equipment (projector, screen, microphones, and sound system). Onsite Catering: The Contractor must provide onsite catering (or approved integrated dining) to support the following meals for up to 60 attendees:

• Friday Dinner (September 18th, buffet style or plated)

• Saturday Breakfast (September 19th, light breakfast options, coffee, tea, pastries)

• Saturday Lunch (September 19th, buffet style or plated)

• Accommodation of special dietary requirements (e.g., vegetarian, gluten-free) upon request.

SAM.gov Registration: The prime contractor or facility manager must have an active and valid registration in SAM.gov at the time of proposal submission and award.

SECTION 3: SCHEDULE OF SUPPLIES/SERVICES (PRICE SCHEDULE)

For CLIN structure, please see attached RFQ for reference.

SECTION 4: APPLICABLE CLAUSES & PROVISIONS

The following Revolutionary FAR Overhaul (RFO) clauses and provisions apply to this acquisition, as set forth in the RFO Part Deviation Guide (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide). All references correspond to the newly overhauled RFO regulations:

• RFO Provision 52.204-7, System for Award Management - Registration (DEVIATION DATE).

• RFO Provision 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services.

• RFO Provision 52.212-2, Evaluation - Commercial Products and Commercial Services (LPTA Basis).

• RFO Provision 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services.

• RFO Clause 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services.

• RFO Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

• RFO Provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

• RFO Provision 52.204-26, Covered Telecommunications Equipment or Services-Representation.

• RFO Clause 52.210-1, Market Research.

• RFO Clause 52.211-5, Material Requirements.

• R-DFARS Deviation 2026-O0003, Compliance with Safeguarding Covered Defense Information Controls.

• R-DFARS Deviation 2026-O0028, Safeguarding Covered Defense Information and Cyber Incident Reporting.

SECTION 4.1 SPECIAL COMPLIANCE

• Non-Personal Services: The contractor shall perform services in a non-personal capacity in accordance with RFO 37.104. No employer-employee relationship will be established.

SECTION 5: SUBMISSION & CONTACT INFORMATION

All quotes and technical questions regarding this RFQ must be submitted electronically via email to the primary point of contact listed below. Telephone inquiries will not be accepted.

Primary POC:

2Lt Ryan, Ty, Contract Specialist

Email:

ty.ryan.2@spaceforce.mil

Agency:

30 CONS / PKB, Space Launch Delta 30

Location:

Vandenberg Space Force Base, CA 93437

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