SAM #36C26226Q1349

VA Phoenix Healthcare System Solicitation for Vascular Surgical Trays and Instruments

The Department of Veterans Affairs, Phoenix Healthcare System is seeking quotes for a multi-year contract to supply vascular surgical trays and instruments. - Government Buyer: - Department of Veterans Affairs (VA) - Phoenix Healthcare System - 262-Network Contract Office 22 - OEMs and Vendors: - Primary OEM: Aesculap (all items specified as Aesculap brand or equivalent) - Vendors must be OEMs, authorized dealers, distributors, or resellers, with OEM authorization letter - Products/Services Requested: - Comprehensive list of vascular surgical instruments and trays - Forceps, clamps, scissors, needle holders, retractors, baskets, and other surgical tools - Each item specified with Aesculap part number and quantity - Examples include: Aesculap suture forceps (BJ002R, 48), baby-mixter forceps (BJ011R, 16), TC Crile-Wood needle holder (BM019R, 16), Metzenbaum Supercut scissors (BC937R, 8), DeBakey clamps and forceps, Richardson and Weitlaner retractors, and more - Unique/Notable Requirements: - No remanufactured or gray market items allowed - Vendors must provide documentation for any 'equal' products to demonstrate compliance with salient characteristics - Shipping costs must be included - Compliance with federal and state regulations required - Set aside for Total Small Business under NAICS 339112 (Surgical and Medical Instrument Manufacturing) - Contract Structure: - Base year plus two option years - Quantities repeated for each period - Delivery Location: - VA Phoenix Healthcare System, 650 E Indian School Rd., Phoenix, AZ

Description

Synopsis/Solicitation Notice This is a combined synopsis/solicitation set aside for Total Small Business for commercial items, prepared in accordance with the format in RFO subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This is a request for quotes under solicitation number: 36C26226Q1349. The Department of Veterans Affairs Phoenix Healthcare System is looking to purchase vascular surgical trays equivalent to the items listed below. VA Phoenix Logistics intends to set up a firm fixed-price contract for a base plus two years for this requirement. The contractor shall furnish all supplies to VA Phoenix Healthcare System, 650 E Indian School Rd., Phoenix, AZ 85012, in accordance with section B.2 SALIENT CHARACTERISTICS under this solicitation. Shipping costs must be included in the total cost. No remanufacturers or gray market items will be acceptable. Vendor shall be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller verified by an authorization letter or other documents from the OEM. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all the manufacturer’s products. This letter or corresponding document must be on the manufacturer’s letterhead and contain the signature of an authorized official for the manufacturer. Period of Performance CLIN DESCRIPTION QTY UOM 0001 AESCULAP SUTURE FORCEPS STRSMTH95MM Product# BJ002R or equal 48 EA <!-- Additional rows omitted for brevity; replicate as needed for all items --> 2049 AESCULAP 1/1 SIZE PERF BASKET 540X253X106MM Product# JF224R or equal 8 EA The solicitation will be in accordance with the Revolutionary FAR Overhaul (RFO) parts 12, 19, and 25, covering Acquisition of Commercial Products and Commercial Services, Small Business Programs, Foreign Acquisition, and Veteran Affairs Acquisition Regulations, as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 339112, with a Size Standard of 1,000 Employees. The Contractor’s combined synopsis/solicitation notice shall adhere to all applicable federal and state laws and regulations during the contract term. The government intends to award a firm-fixed-price contract. The contract begins on the date of award. Note that system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions not included in agency solicitations, such as 52.222-25 and paragraph (d) of 52.212-3. Contracting officers will not consider these representations when making award decisions or enforcing requirements. Entities are not required to, nor can they, update their registration in SAM to remove these representations. In advancement of Section 2 of Executive Order 14208, the removal of requirements related to Executive Order 14057 eliminates all non-statutory sustainability requirements or preferences in purchases of food service ware, including paper straws. The attachment also reflects recent updates to CFR citations for the USDA’s BioPreferred® Program, a statutory purchasing preference program. Key Milestones Submit questions via email to Melissa.Ramirez8@va.gov by 10am Pacific Time, Wednesday, September 2nd, 2026. No questions will be answered after this date/time unless deemed in the best interest of the government. Telephonic questions are not accepted. Responses will be posted as amendments at http://SAM.gov. Responses to the solicitation are due by Tuesday, September 8th, 2026 at 10:00 Pacific Time. Offerors should monitor the website for updates, including amendments. Questions should be directed to Melissa Ramirez at Melissa.Ramirez8@va.gov with the subject "36C26226Q1349, Vascular Surgical Trays." Telephone inquiries are not honored. Late inquiries may not be responded to. All offerors must be registered in www.SAM.gov and ensure their registration is current and accurate. Offeror Requirements Complete and submit a quote with pricing and estimated lead time. Specify the brand name and model number. If offering an equal, demonstrate compliance with all salient characteristics and provide supporting documentation. Non-compliance renders the quote non-responsive. Provide an authorized letter or documents signed by the OEM verifying dealer, distributor, or reseller status, in accordance with VAAR 852.212-71. Complete and submit the 52.225-4 Buy American Certificate if providing non-domestic items.

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