SAM #36C25926Q0797

VA Solicitation for Antimicrobial Susceptibility Testing Instrument and Maintenance

This procurement opportunity from the Department of Veterans Affairs seeks an Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections, along with comprehensive maintenance and support services for the Jack C. Montgomery VA Medical Center Laboratory in Muskogee, Oklahoma. - Government Buyer: - Department of Veterans Affairs - Network Contracting Office 19 - Eastern Oklahoma Veterans Health Care System, Jack C. Montgomery VAMC Laboratory - Products Requested: - One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections - Must provide same-day sensitivities for Gram-negative organisms - Real-time minimum inhibitory concentration (MIC) monitoring - Broad antimicrobial coverage - Direct sample testing from positive blood culture bottles - Results within 3-8 hours - Multiple tests capability and sample tray sealer - Integration with MAESTRIA middleware - Includes computer (Windows 11) and vendor software if needed - Network printer connectivity - Validation/calibration materials, user manuals, and training - Services Requested: - Annual support maintenance for base year plus four option years - Includes all version updates/upgrades - 24/7 toll-free remote support - Training of personnel with materials and manuals - Unique/Notable Requirements: - Instrument must integrate with MAESTRIA middleware - Offeror must provide technical capability documentation - Delivery and installation at Jack C. Montgomery VAMC Laboratory - Annual maintenance and support, including updates and remote support - Firm-fixed price contract, unrestricted under NAICS 334516 - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Estimated Contract Value: - Typical AST instrument procurements with maintenance range from $100,000 to $350,000 over five years - Potential Competitors: - Companies specializing in AST instruments and laboratory diagnostics (see below)

Description

Request for Quote (RFQ) #: 36C25926Q0797 Request for Quote (RFQ)-One (1) Antimicrobial Susceptibility Testing (AST) Instrument with Maintenance for Bloodstream Infections-Base plus four option years This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00 AM MT August 31st, 2026. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Ernest.Appiah@va.gov no later than 16:00 (4:00PM) MT, September 9th, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0797. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13th, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 334516 Analytical Laboratory Instrument Manufacturing with a business size standard of 1,000 employees. This solicitation is unrestricted. List of Line Items Description Quantity Unit of Measure Unit Price ($) Total Price ($) 0001 One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections with MaintenanceBase Year-9/30/2026 to 9/29/2027 1 YR 1001 Instrument MaintenanceOption Year One (1)-9/30/2027 to 9/28/2028 1 YR 2001 Instrument MaintenanceOption Year Two (2)- 9/30/2028 to 9/28/2029 1 YR 3001 Instrument MaintenanceOption Year Three (3)- 9/30/2029 to 9/28/2030 1 YR 4001 Instrument MaintenanceOption Year Four (4)- 9/30/2030 to 9/28/2031 1 YR Grand Total ($) Description of Requirements One (1) Antimicrobial Susceptibility Testing (AST) Instrument for Bloodstream Infections with maintenance per Statement of Need. Delivery and Acceptance F.O.B Destination to: Jack C. Montgomery VAMC 1011 Honor Heights Drive Muskogee, OK 74401 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. Any award made as a result of this solicitation will be made on an All or Nothing Basis. State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract. If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award. Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and is found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror's page limitations unless otherwise indicated in the specific volume instructions below. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement and (II) Price. Volume I - Technical capability or quality to meet the Government requirement. The offeror shall submit a comprehensive quote that clearly demonstrates its ability to meet the requirements outlined in the Statement of Need and the solicitation, including Section II (Description-page 1). The submission must include all relevant brochures, pamphlets, and supporting documents necessary to substantiate the offeror's capability to meet or exceed the Statement of Need. Volume II - Price Price - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The offeror shall price the base and all option year line items. (End of Addendum to 52.212-1) 52.212-2, Evaluation--Commercial Items applies to this acquisition. ADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS: The Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors. The following factors shall be used to evaluate quotations: Factor I. Technical capability or quality offered to meet the Government requirement Factor II. Price Evaluation Approach. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: Factor I. Technical capability or quality offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. Sub Factor 1 (one)- The offeror shall submit a comprehensive quote that clearly demonstrates its ability to meet the requirements outlined in the Statement of Need and the solicitation Sub Factor 2 (two)- The submission must include all relevant brochures, pamphlets, and supporting documents necessary to substantiate the offeror's capability to meet or exceed the Statement of Need. Factor II. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the service offered to the Government requirement, as stated in Factor 1 shall not be selected regardless of price. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s) (End of Addendum to 52.212-2) 52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR. Additional Contract Requirements and Terms 52.217-8 Option to Extend Services (NOV 1999): The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option may be exercised more than once, but the total extension shall not exceed 6 months. The Contracting Officer may exercise the option by written notice within 30 days. 52.217-9 Option to Extend the Term of the Contract (MAR 2000): The Government may extend the contract by written notice within 30 days, with a preliminary notice at least 60 days before expiration. The total duration including options shall not exceed 5 years. VAAR Clauses: VAAR 852.203-70, 852.211-70, 852.211-76, 852.212-72, 852.232-72, 852.246-71, 852.247-71, 852.247-72, 852.209-70, 852.215-72, and others as listed, are incorporated by reference. Additional Contract Clauses Applicable (X) Number and Title as listed, including 52.203-17, 52.203-19, 52.204-13, 52.209-6, 52.209-10, 52.219-4, 52.222-3, 52.222-19, 52.222-50, 52.222-51, 52.222-54, 52.222-62, 52.222-90, 52.223-20, 52.223-21, 52.223-23, 52.224-3 with Alt I, 52.225-3, 52.226-8, 52.229-12, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-91, 52.240-93, 52.244-6, and others as listed. Additional Terms RFO 52.217-8 and 52.217-9 regarding option to extend services and contract term. VAAR clauses as listed, including 852.203-70, 852.211-70, 852.211-76, 852.212-72, 852.232-72, 852.246-71, 852.247-71, 852.247-72, 852.209-70, 852.215-72. Provisions and Clauses Incorporated by Reference The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies are available online or from the contracting officer. Number Title Source 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017) Statute 52.204-7 System for Award Management Registration (DEVIATION NOV 2025) Statute 52.222-48 Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification (DEVIATION NOV 2025) Other 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate (DEVIATION NOV 2025) Statute 52.229-11 Tax on Certain Foreign Procurements Notice and Representation (DEVIATION SEP 2025) Statute 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION NOV 2025) Statute The Defense Priorities and Allocations System (DPAS) does not apply. Date and Time offers are due to Ernest.Appiah@va.gov by 16:00 (4:00PM) MT, September 9th, 2026. Name and email of the individual to contact for information regarding the solicitation: Ernest Appiah Ernest.Appiah@va.gov Additional Links: Department of Veterans Affairs

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