SAM #FA449726Q0053

Solicitation for Mobile Embalming Unit (MEU) and On-Site Training for Dover AFB

This opportunity is issued by the Department of the Air Force, specifically the 436th Contracting Squadron and Air Force Mortuary Affairs Operations (AFMAO) at Dover Air Force Base. - Government Buyer: - Department of the Air Force - 436th Contracting Squadron - Air Force Mortuary Affairs Operations (AFMAO) - Dover Air Force Base - Products/Services Requested: - One (1) Mobile Embalming Unit (MEU), fabricated from a new, certified 20-foot High Cube ISO shipping container - Must include clinical embalming facilities, plumbing, electrical systems, tri-fuel generator (Propane, Gasoline, Natural Gas), high-performance HVAC with bio-containment, corrosion-resistant water tanks (minimum 880 gallons), overhead body lift, and embalming sink station - Engineered for transportability via C-17, C-5, and standard flatbeds - Must comply with OSHA, NEC, ANSI/ASHRAE, and military transport standards - Mounting interfaces compatible with commercial embalming machines (Portiboy, Dodge APC, Frigid, Duotronic) - Environmental controls for bio-secure, climate-controlled operation - On-site operational and maintenance training for up to six personnel (embalmers and maintenance staff) - Includes setup, leveling, utility connection, generator operation, HVAC calibration, sink station operation, and troubleshooting - One full day (8 hours) of training - Unique/Notable Requirements: - MEU must be deployable and support global mass casualty missions - Delivery required within 120-180 days after award - Training must be completed within 15 days of delivery - Unit must be compatible with government-furnished commercial embalming machines - Compliance with multiple safety and transport standards - OEMs and Vendors: - No specific OEMs named for the MEU, but compatibility required with Portiboy, Dodge APC, Frigid, and Duotronic commercial embalming machines - Quantities: - 1 Mobile Embalming Unit - 1 lot of on-site training

Description

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in RFO Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The 436th Contracting Squadron (436 CONS), Dover AFB, DE, intends to award a Firm-Fixed-Price (FFP) contract for the manufacture, delivery, and on-site training of one (1) self-contained, deployable 20-foot ISO-compliant Mobile Embalming Unit (MEU) in support of the Air Force Mortuary Affairs Operations (AFMAO) global mass casualty mission.

The MEU is a modified commercial, non-developmental item that must utilize a new, certified 20-foot High-Cube ISO shipping container as its structural shell. The fully integrated container and its onboard systems must be engineered for transportability via C-17, C-5, and standard flatbeds, and must operate continuously in extreme environmental conditions ranging from 0°F to 120°F.

Critical Technical Specifications Include:

Power & Backup: An integrated tri-fuel generator (Propane, Gasoline, Natural Gas) with an automatic electrical transfer switch compatible with 50-amp shore power (accepting both 120/240V 60Hz CONUS and 220V 50Hz OCONUS municipal power). HVAC & Bio-Containment: A specialized, high-performance single-pass HVAC system providing a continuous exchange rate of at least 15 air changes per hour (ACH) and Local Exhaust Ventilation (LEV) to maintain formaldehyde concentrations strictly below OSHA's Permissible Exposure Limit. Plumbing & Fluids Capacity: Integrated corrosion-resistant water tank storage with a combined capacity of at least 880 gallons (configured as 275 gallons fresh, 275 gallons wastewater, and 330 gallons emergency reserve). Equipment Integration: Mounting and utility connection interfaces compatible with Government-Furnished Equipment (GFE) commercial embalming machines (e.g., Portiboy, Dodge APC, Frigid, or Duotronic). Delivery & Training: FOB Destination shipping to Dover AFB, DE, with a required delivery schedule of 120 days after receipt of order (ARO). The contractor shall provide a minimum of one (1) full day (8 hours) of on-site setup, leveling, utility connection, and operational training for up to six (6) personnel upon delivery.

Basis for Award: Award will be made to the responsible offeror whose technically acceptable quote represents the Lowest Price Technically Acceptable (LPTA). Evaluation factors will be:

Price: Evaluated for reasonableness. Technical Acceptability: Evaluated on a Pass/Fail basis across five (5) subfactors: Technical Approach, Designs & Specifications, Bill of Materials, Training Plan, and Quality Control/Warranty (as detailed in the attachments).

Submission Instructions: All provisions, clauses, and full proposal submission instructions are contained within the attached solicitation document (Attachment 3 - Provisions and Clauses and Attachment 4 - Instructions to Offerors). Quotes must be submitted electronically to the Primary and Alternate Points of Contact listed below.

Questions Due Date: 31 August 2026, at 12:30 PM EDT. Response Date/Closing Time: 4 September 2026, at 12:30 PM EDT.

Primary Point of Contact: 2Lt Jonathan Goodwin Contract Manager, 436 CONS/PKB jonathan.goodwin@us.af.mil Phone: (302) 677-5033

Alternate Point of Contact: 2d Lt Travis Ambrose Contracting Officer, 436 CONS/PKB travis.ambrose.1@us.af.mil Phone: (302) 677-5033

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