SAM #36C25626Q1279

Procurement of Commercial Letter Folding and Inserting Machine with Maintenance for Alexandria VA Medical Center

This opportunity from the Department of Veterans Affairs, Network Contracting Office 16, is for the procurement and installation of a commercial-grade letter folding and inserting machine at the Alexandria VA Medical Center in Pineville, Louisiana. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16, Houston, TX - Office: Contracting Office - Products Requested: - 1 unit of BASIC 2 FOLDER INSERTER - Commercial-grade machine capable of processing over 1,000 mail pieces per day - Supports multiple fold types, automatic envelope insertion, and sealing - 1 unit of PERFORMANCE PACKAGE UPGRADE - Enhances speed and multi-sheet feeding capability - 1 unit of BASIC 2 ANNUAL MAINTENANCE CONTRACT - Includes installation, configuration, operational training, preventive maintenance, repair services, and warranty support - Unique Requirements: - System must process over 1,000 letters daily - Minimum 90-day warranty plus five-year service plan - Installation and training required - Maintenance contract includes at least two-year warranty and extended service agreement - No specific OEMs or vendors are named; opportunity is open to commercial manufacturers of letter folding and inserting machines. - Delivery and installation must be completed within 30 days after award.

Description

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.201.-1, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25626Q1279. It is issued as a Request for Quote. The Government anticipates awarding one firm-fixed price purchase order resulting from this solicitation.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026)

4. This requirement is recommended to compete as 100% Total Small Business Set- aside FAR Part 12.201. The North American Industry Classification System number is 333310 with a size standard of 1,000 Employees.

5. Place of Performance: Alexandria VA Medical Center 2495 Shreveport Hwy Pineville, LA 71360

6. Delivery Schedule/Installation: All services shall be performed and completed no less than 30 days and no more than 60 calendars days from the date of award.

7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson at Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on Wednesday 26 August 2026.

8. Quotes are due no later than Friday 28 August 2026 at 11:00 A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson at rhonda.gibson2@va.gov

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Additional Links:VA Home Page

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