SAM #MV482820

BNL Solicitation for TRAK VMC2 Milling Machine with ProtoTRAK RMX CNC, Accessories, and Installation

Brookhaven National Laboratory (BNL), under the Department of Energy (DOE) and Brookhaven Science Associates (BSA), is requesting quotations for a highly specific equipment procurement: - Government Buyer: - Brookhaven National Laboratory (BNL) - Department of Energy (DOE) - Brookhaven Science Associates (BSA) - OEMs and Vendors: - TRAK (manufacturer of VMC2 Milling Machine) - ProtoTRAK (manufacturer of RMX CNC) - Products and Quantities: - TRAK VMC2 Milling Machine with ProtoTRAK RMX CNC (QTY: 1) - Associated software converters and options (CAM, DXF, Parasolid, Siemens, MT Connect) - Accessories: USB drive, internal memory, fixture plates, vise options, ball lock clamps, tool holders, retention knob kit, tool tray, tool cart, remote stop/go switch, pallet jack - Electrical certification for VMC2 208V (QTY: 1) - Extended warranty (Year 2) - Customer in-shop training (QTY: 1) - Factory installation (QTY: 1) - Unique/Notable Requirements: - No equivalents or substitutions allowed; strict adherence to specified OEM and model - All-inclusive pricing required (freight, tariffs, packing, handling, etc.) - Year-end delivery deadline is critical - Special shipping requirements for items over 150 lbs; BNL must be Importer of Record for foreign products - Vendors must provide ECCN and HTS codes if applicable - Technical specifications detailed in attachments - Technical Information: - Includes advanced CNC software, multiple file converters, and protocol options - Factory installation and in-shop training are part of the purchase - Extended warranty and electrical certification required - Accessories and options tailored for the VMC2 model - OEMs Highlighted: - TRAK and ProtoTRAK are the only acceptable manufacturers for this procurement

Description

Please provide a quotation for the items listed below. The quote should include the applicable lead time. Please also extend any available discounts to offer Brookhaven Science Associates (BSA) your best possible pricing.

Kindly submit a quote by xxxx date. Late submissions will only be considered if determined to be in BSA's best interest

If applicable, please include the ECCN and HTS code for each item.

Important Pricing/Shipping Requirements:

If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL). The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.

If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.

~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~

YEAR-END SENSTITIVE, MUST BE ABLE TO MEET DELIVERY DATE OF 9/21/26 TO BID

Items to Be Quoted:

Line 1: TRAK VMC2 MILLING MACHINE WITH PROTOTRAK RMX CNC QTY:  1.0000 EA ( SEE ATTACHED SPECIFICATIONS) 

Please provide the following with your quotation:

Quotation/Pricing Country of Origin (Manufacture) Unique Entity Identifier (UEI) Published Price List (if available)

Basis of Award: Brookhaven Science Associates (BSA) intends to award to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.

Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date.

Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BSA's best interest.

BNL anticipates awarding a Firm Fixed Price purchase order.

Any resulting purchase order will be subject to the attached terms and conditions.

We appreciate your prompt response and look forward to receiving your quotation.

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