Davidson County Civicplus #2608005

Davidson County Seeks Consulting Firm for Grant Administration Overhaul and Compliance Support

Davidson County, North Carolina is seeking a professional consulting firm to overhaul and optimize its decentralized grant administration and compliance processes across more than 20 departments. - Government Buyer: - Davidson County Finance Office (Support Services Department) - Scope of Services: - Comprehensive audit and aggregation of all grant data, funding sources, and subrecipient mapping - Assessment of current technology and internal controls for grant management - Design of staffing models, role/task matrices, and caseload justifications - Development of customized Standard Operating Procedures (SOPs) and targeted staff training compliant with 2 CFR Part 200 - Creation of an objective evaluation matrix for Grant Management System (GMS) software procurement - Long-term implementation support, including ongoing compliance monitoring, workflow refinement, and operational handoff - Notable Requirements: - Strict compliance with federal regulations (2 CFR Part 200) - E-Verify and conflict of interest certifications required - Emphasis on data security and privacy (HIPAA, local public records exemptions) - Financial safeguards such as fixed-fee phases, monthly retainer for implementation, and 30-day no-fault termination - No specific OEMs, software vendors, or proprietary products are named; the solicitation is open to qualified professional advisory firms.

Description

The County of Davidson is issuing a Request for Proposals (RFP) to secure a qualified professional compliance consulting firm to overhaul its decentralized grant administration across more than 20 internal departments. The project aims to transition from a short-term auditing model to a long-term implementation partnership, where the selected firm will act as an advisory partner to build internal capacity and transition compliance duties to the organization's monitoring staff. The work will be executed in three phases: Discovery and Baseline Data Aggregation, Organizational and Technology Design, and Implementation Support and Handoff. The contract will be funded entirely from the County's active grant portfolio, with specific financial safeguards and compliance with federal regulations.

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