SAM #15B41727Q00000002

Solicitation for Frozen and Fresh Meat Products for FCI Milan, FY27 Q1

The Federal Bureau of Prisons, FCI Milan, is seeking fixed-price quotations from small businesses for a large-volume procurement of frozen and fresh meat products for the first quarter of fiscal year 2027. - Government Buyer: - Federal Bureau of Prisons, FCI Milan (Department of Justice) - Products Requested: - Beef Patty, 6 oz (8,500 lbs) - Ground Beef, 80/20 (13,000 lbs) - Roast Beef, Raw (6,600 lbs) - Chicken Breast, Boneless, Skinless (33,000 lbs) - Italian Pork Sausage (1,700 lbs) - Pork Roast, Boston Butt (7,200 lbs) - Turkey Roast, Raw (8,300 lbs) - Ground Turkey (13,000 lbs) - Product Details: - All products must meet USDA and FSIS standards - Frozen or fresh within six months of delivery; clear labeling of production dates required - Strict packaging and labeling requirements (e.g., fat content, no added water, phosphates, binders, or extenders) - No religious exemption labeling for turkey products - Delivery to FCI Milan, Michigan - Unique/Notable Requirements: - Offerors must be registered in SAM - Quotes must be submitted in the provided Excel format (handwritten bids not accepted) - Delivery required within thirty days of order, scheduled for October (first quarter FY27) - Compliance with federal cybersecurity and privacy requirements - All deliveries must occur Monday through Friday, 7:30 AM to 1:30 PM, excluding federal holidays - OEMs/Vendors: - No specific OEMs or brands are mandated; products must comply with federal and USDA specifications

Description

The Bureau of Prisons, FCI Milan Milan, MI, is soliciting quotations under Request for Quote # 15B41727Q00000002 for 1ST Quarter FY 2027 MEAT items. This acquisition is set aside for small businesses. This cover letter is intended to provide general information regarding the submission of your quote.

All potential offerors are advised that this solicitation requires offerors to be registered in the System for Award Management (SAM). Please include your SAM.gov Unique Entity ID with your offer.

Evaluation Procedures: Quotations will be evaluated in accordance with the criteria set forth in this solicitation.  Quoters are advised that an award may be made without discussion; therefore, the initial quote should provide the government with sufficient information to recommend an award without discussions and should reflect the quoter’s ability to perform at a reasonable price.  

Evaluation and Award Methodology:  This acquisition will be procured in accordance with RFO Part 12 – Acquisition of Commercial Items and Part 13 – Simplified Acquisition Procedures. The Government intends to evaluate offers and award a contract without discussions with offerors.  Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. The Government intends to evaluate quotes and award a contract to the Contractor whose quote represents the best value to the Government based on price, technical acceptance, and past performance.  The Government reserves the right to require the quoter to submit additional information as necessary to support a pre-award determination of responsibility.

Faxed/mailed quotations will not be accepted. Quotes should be submitted through email to C1dennis@bop.gov and A1weaver@bop.gov  PLEASE FILL IN THE ATTACHED EXCEL SHEET AND REMIT IN THAT FORMAT, ANY OTHER FORMAT WILL NOT BE ACCEPTED. 

HANDWRITTEN BIDS WILL BE REJECTED. 

 Offerors are responsible for ensuring their quote has been received by the date and time set in order to be considered for award. Please submit quotations no later than September 03, 2026@ 12:00 PM Eastern Standard Time.

Delivery is to be completed within thirty (30) days of order. Items not delivered within the required time frame may be subject to cancelation and any/all shipping and restocking fees will be the responsibility of the vendor.

Should you have any questions, please contact us via e-mail at C1dennis@bop.gov and A1weaver@bop.gov

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