SAM #36C25026Q0929

Sole Source Subscription Renewal and Support for Radformation Radiotherapy Software Modules for Detroit VA Medical Center

This opportunity is a sole source contract for subscription renewal and support of proprietary radiotherapy software modules at the Detroit VA Medical Center. - Agency: Department of Veterans Affairs, VA Healthcare System, VISN 10 - Buyer: John D. Dingell VA Medical Center Radiation Oncology Section - Sole source vendor: Radformation, Inc. (OEM) - Products required: - ClearCheck (Treatment Plan Evaluation Software) - EZFluence (Automated 3D Radiotherapy Planning Software) - ClearCalc (Secondary Calculation Verification Software) - AutoContour (Automated Radiotherapy Contouring Software) - ChartCheck (Treatment Evaluation Software) - Services included: - Software licensing, updates, and patches - Technical support - Interface modifications - Unlimited remote end user training - Access to online tutorial video courses - Service reporting and maintenance assistance - Only Radformation, Inc. can legally provide these products and services - No specific period of performance or contract value disclosed - Replacement would require workflow redesign and retraining, risking patient care disruption - Commercial competitors are limited due to proprietary nature, but similar radiotherapy software exists from other vendors

Description

Notice of Intent to Sole Source Requirement

The Department of Veterans Affairs, VA Healthcare System, VISN 10 Contracting Activity intends to negotiate a sole source contract under Simplified Acquisition Procedures and the authority of FAR Part RFO FAR 12.102(a), Only One Responsible Source for the following items listed below. The associated NAICS code for these products is 339112. The vendor, Radformation, Inc, is a small business, located at 261 Madison Ave, New York, NY 10016.

Description of equipment requirements: The John D. Dingell VA Medical Center, Radiation Oncology Section requires subscription renewals and continued support for multiple Radformation radiotherapy software modules. These software tools are essential for safe, accurate, and efficient radiation treatment planning, evaluation, secondary dose verification, automated contouring, and 3D plan generation.

The required supplies/services include: ClearCheck Radiotherapy Treatment Plan Evaluation Software EZFluence Automated 3D Radiotherapy Planning Software ClearCalc Secondary Calculation Verification Software AutoContour Automated Radiotherapy Contouring Software ChartCheck Radiotherapy Treatment Evaluation Software

The contractor must also provide: Software licensing, updates, and patches Technical support Interface modifications Unlimited remote end user training Access to online tutorial video courses Service reporting and maintenance assistance

These software systems are critical for the Radiation Oncology department s daily clinical workflow, ensuring accuracy, safety, and compliance with treatment standards.

The vendor holds exclusive rights to these software products, including licensing, maintenance updates, interface modifications, and remote training. No other supplier can legally provide or service Radformation s proprietary modules. Additionally, the medical center already relies on these tools for clinical operations, and replacing them with alternatives would require workflow redesign, staff retraining, and could interrupt patient care.

A firm fixed price contract with no options is anticipated and shall be awarded. It is the Government's belief that only the proposed candidate possesses the required capabilities to successfully meet this requirement. It is the Government's intention to solicit and negotiate with only this source.

This is not a Request for Proposal; this is a Notice of Intent to Sole Source requirement. No responses will be accepted after NOON, Thursday, August 27, 2026, ET. Additional Links:Department of VA

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